more than 25 miles from the Collin Higher Education Center that is organized and sponsored by Collin College and that is :
1 . Funded by Collin College , and the travel is undertaken using a vehicle leased by the institution ; or 2 . Required by a student organization registered at Collin College regardless of whether the student organization requires its members to attend .
Trip
and Participants ’ Information Form Every responsible party overseeing a field trip and / or day trip must complete a Trip and Participants ’ Information Form for each trip . The responsible party must keep a copy of each Trip and Participants ’ Information Form in their possession throughout the duration of each trip . A copy of each Trip and Participants ’ Information Form must be on file with the appropriate custodian of records prior to departure .
The Trip and Participants ’ Information Form is available on the Student Travel Training webpage located at www . collin . edu / studentresources / deanofstudents / studenttraveltraining . html .
Field Trip Approval For field trip approval by the appropriate program director and / or associate academic / workforce dean and academic / workforce dean , the responsible party must follow these steps :
1 . Review the Mandatory Student Travel Training and complete the appropriate Student Travel Training Liability Waiver and Acknowledgement Form .
2 . Ensure all participants complete Mandatory Student Travel Training and the appropriate Student Travel Training Liability Waiver and Acknowledgement Form . Note : All participants must complete the appropriate Student Travel Training Liability Waiver and Acknowledgment Form only one ( 1 ) time during the current academic calendar year ( i . e ., beginning of the Fall semester through the end of the Summer III term ).
3 . Complete the appropriate Student Field Trip Spend Authorization in Workday for all off-campus trips no later than 30 days before the field trip and include the following : a . Description : Name of Field Trip b . Business Purpose : Student Field Trip ( No Cost ) or Student Field Trip Travel c . Expense Item : i . Student Field Trip ( No Cost ) 1 . Per Unit Amount : $ 1.00 ( Note : This amount will not come from anyone ’ s budget as it is just required for Workday .) ii . Student Field Trip Travel ( Note : This will only be used if funds will be disbursed .)
1 . Fill in info here d . Upload the completed Trip and Participants ’ Information Form under Attachments .
Advertising
26