Shipping Address Organizations must have all items for club purposes mailed directly to any Office of Student Engagement at any campus . The name of the organization must also be specified on the packaging . No items should ever be mailed directly to officers , advisors , or members ’ homes .
Contracts and Contract Labor Forms Any service rendered by an artist , performer , guest speaker , musician , entertainer , etc ., will require a signed Performer / Speaker / Guest Lecturer Contract and a Contract Labor form . A Performer / Speaker / Guest Lecturer Contract defines the service rendered ; the service ' s date , time , place , and location ; any stipulations or conditions ; and the payment due upon completion of the service . Student Organizations do not have the right or authority to enter into a contractual agreement .
Any organization considering contracted services must contact Student Engagement at least 60 days in advance . The Assistant Director of Student Engagement will help develop and negotiate the Performer / Speaker / Guest Lecturer Contract . The contract is not valid until signed by the appropriate Collin College Administrator . The Collin College Business Office uses the Contract Labor Form to process payment for contracted services .
EVENTS AND ACTIVITIES
All organizational activities hosted by student organizations are called “ events ” and must be submitted as an Event Request on Cougar Connect .
Organizations may not publicize or hold any activity or event until Student Engagement and final approval is obtained .
The only activities not needing approval are those your organization may participate in , attend , or volunteer .
• If your organization is the primary host of the event , then they must get it approved .
• If the event collaborates between multiple organizations , one organization must assume responsibility as the “ main host ” and submit the event for approval . * On the event request , you will be able to list co-hosts .
Examples of Events
• Executive Board Meetings
• General Meetings
• Events
• Fundraisers
• Information Stands
• Philanthropic Initiatives
• Service Projects
• Conferences
• Off-Campus Activities
Event / Program Disclaimer Event programs , announcements , or advertisements must contain a disclaimer as follows :
“ The statements and views / opinions expressed during a student organization program are strictly those of the speaker ( s ). The content and statements presented do not reflect the official policy or position of Collin College or of the student organization as a whole .”
Criteria for Determining Student Organization Sponsorship
The following questions are used to help determine whether or not an activity should be considered an “ organization activity ” as opposed to the actions of an individual or individuals .
1 . Intention : Is the activity held to promote unity with the organization or group development ? 16