EVENTS AND ACTIVITIES
All organizational activities hosted by student organizations are called“ events” and must be submitted as an Event Request on Cougar Connect.
Organizations may not publicize or hold any activity or event until Student Engagement and final approval is obtained.
The only activities not needing approval are those your organization may participate in, attend, or volunteer.
• If your organization is the primary host of the event, then they must get it approved.
• If the event collaborates between multiple organizations, one organization must assume responsibility as the“ main host” and submit the event for approval. * On the event request, you will be able to list co-hosts.
Examples of Events
• Executive Board Meetings
• General Meetings
• Events
• Fundraisers
• Information Stands
• Philanthropic Initiatives
• Service Projects
• Conferences
• Off-Campus Activities
Event / Program Disclaimer Event programs, announcements, or advertisements must contain a disclaimer as follows:
“ The statements and views / opinions expressed during a student organization program are strictly those of the speaker( s). The content and statements presented do not reflect the official policy or position of Collin College or of the student organization as a whole.”
Criteria for Determining Student Organization Sponsorship
The following questions are used to help determine whether or not an activity should be considered an“ organization activity” as opposed to the actions of an individual or individuals.
1. Intention: Is the activity held to promote unity with the organization or group development?
2. Participants: Who is attending the activity? Why are they attending? Will a significant number of members attend? Do members perceive the activity to be open to the campus community at large? 3. Funding: Will organization funds be used to support the activity? 4. Responsible Party: As a leader in your organization, do you believe you are responsible for this activity? If not, who would be held accountable in an accident? Were members involved in the planning of the activity? 5. Publicity: Will the organization’ s name or other identification method be used in the event publicity? Will the organization’ s communication mechanisms be used to promote the event?
6. Location: Where is the activity being held? If off-campus, is it held in the residence of organization members? If held at a third-party vendor location, who made the arrangements? Was the organization’ s name used when creating the accounts?
7. Association: Is the event perceived to be associated with the student organization? Would a reasonable person think this activity is associated with your organization?
Each activity, event, or program may involve a unique set of circumstances that you, as student leaders, should evaluate. Before planning an activity, event, or program, ask yourself these questions and consider what steps can be taken to ensure the safety and security of participants. If you have questions regarding the expectations of student organization leaders and responsibilities in the event of an accident, please visit with a Student Engagement staff member. The Student Engagement staff can help you think through an event and provide ideas for limiting risk to those who will be involved.
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