Services and Dean of Students may contact the student ’ s parents or others for additional assistance .
A . Approval Procedures : All flyers , posters , and electronic messages must be approved in advance for posting by the Office for Student Engagement ( 2 nd floor Waldron Center ). All postings submitted for approval must have the following information :
• Name of the sponsoring club or organization ( if applicable );
• Contact name or number / email ;
• All pertinent information regarding the activity ( who , what , when , where ).
In addition to the above , the following factors will be considered in determining whether the posting will be approved :
• Posters , flyers , and electronic messages are subject to a standard of “ not socially offensive ” ( such as no personal attacks or obscenity );
• Posters , flyers , and electronic messages may not depict characterization of alcohol or other drugs or otherwise violate University policy or local , state , or Federal laws ;
• All pertinent information regarding the activity ( who , what , when , where ) must appear on the posted material ;
• Posting and adverting by non-members of the University community must be approved in writing by the Office for Student Engagement .
B .
C .
Duration of Posting Upon receiving approval from the Office for Student Engagement , the flyers / posters may only be displayed for two ( 2 ) weeks . Individuals or organizations that post approved materials are responsible for removing these materials at the expiration of the two ( 2 ) weeks . The University will remove electronic postings in a timely manner . Courtesy dictates that approved individuals or organizations may not cover or remove any other approved poster ( s ) if the expiration date has not passed . Only masking tape can be used for approved walls . Unapproved flyers / posters will be removed without notice .
Acceptable Places to Post Flyers and Posters When an individual ( including faculty and staff ) or organizational representative comes to the Office for Student Engagement , they will be provided with the following list of acceptable places to post . Any postings placed in any area other than the designated areas will be removed and a warning will be issued .
1 . General : a .
No papers / posters / flyers or directional arrows are to be posted to any permanent directional signs ( e . g ., the signs outside that identify buildings or parking lots ). b . All directional signs and balloons must be removed at the conclusion of the event . 2 . Residence Halls : To post in the residence halls , the Residence Life support staff in Loyola Hall must be given at least two
( 2 ) days prior notice before posting the approved poster or flyer . Individuals seeking to post in the residence halls will need to make the approximate number of posters / flyers :
• 1 copy per Resident Assistant
• 8 copies for common areas 3 . Painting on Windows : ( only for Fall Fest and Spring Fling ): Window painting designs approved by the Office for Student
Engagement are permitted in the following two ( 2 ) locations for a duration one ( 1 ) week only :
1 . The window on the second floor of the Waldron Student Center leading into the Dining Hall ; and 2 . The Lobby of St . Bernard in the window between the two front doors . Painting on windows must be removed within 48 hours after the approved one week posting time . The windows must be cleaned thoroughly , with no trace of paint . Violations will result in the organization ’ s forfeiting of its right to paint on the windows in the future , as well as a warning ( see fines ). 4 . Sidewalk Chalk : may only be used on sidewalks ; advertising with sidewalk chalk may only be done on the day of the event and must be removed at the conclusion of the event . Violations to this will result in the organization ’ s forfeiting of its right to advertise with sidewalk chalk in the future , as well as a warning ( see fines ).
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