Club paperwork must be appropriately submitted within the first four ( 4 ) weeks of the semester to receive a full stipend . Only half of a stipend will be remitted if paperwork is submitted after that date but by the eighth ( 8th ) week of the semester . Sponsors will not receive a stipend for any club paperwork submitted after the eighth ( 8th ) week of the semester even if the club is approved .
106.3 Sponsor Stipends Sponsor stipends will be distributed at the end of each semester provided the sponsor fulfills all duties detailed within the Club Sponsor Agreement . If a club is newly formed or reactivated during the school year , the stipend will be prorated accordingly . If a club has more than one approved sponsor , the stipend will be distributed between the eligible sponsors .
106.4 Changing Sponsors In the event that a Club Sponsor can no longer fulfill his or her duties to the club , the club President shall meet with the Student Life Coordinator and the Associate Dean of Student Life to determine the best course of action in finding a replacement . During the period when the club is without a Club Sponsor , no meetings or activities shall take place . The club representative will also not be able to vote at SGA Business meetings until a new Club Sponsor is in place .
106.5 Administrative Removal of Club Sponsor The Dean of Students has the authority to administratively remove a Club Sponsor from his or her Sponsor position if it is determined that the sponsor is failing to meet sponsorship responsibilities , or that sponsorship is adversely impacting the employee ’ s primary duties , the overall success of the club , or the SGA as a whole .
107 Club Social Media
Each Eastern Florida State club is permitted an official Facebook group for the purposes of internal communication . These groups , which are created by the Communications Office , are linked to the Facebook page of the campus on which the club is based , with that page serving as the group administrator . The Club Sponsor ( s ) must serve as group moderator ( s ) and may also designate and appoint students to moderate the group each term . Updates to group moderators should be sent to the Communications Office at least once per term .
Within the group , all club members are encouraged to post and engage with content that showcases club activities / topics of interest , and they may request that the Communications Office share this content to the College ’ s main social media accounts (@ easternflorida on Facebook , Twitter , Instagram and Snapchat ) for more widespread club promotion at any time .
Requests for an individual club presence on other social media platforms ( Twitter , Instagram , Snapchat , etc .) must be fielded through the Communications Office and will be considered on a case-by-case basis .
108 Club Property & Supplies
It is the responsibility of the club to manage and store its inventory of property and supplies . Clubs should maintain a simple record of their unique inventory to ensure items are not lost or stolen and that they are properly cared for . To guarantee proper College protocol is followed , clubs should work closely
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