Personal vehicles that belong to students , staff , or faculty are not encouraged for student travel . If a traveler needs to use a personal vehicle , the College requires the following documentation : ( 1 ) proof of valid automobile insurance ( ID card is acceptable ); ( 2 ) copy of valid driver ’ s license of anyone driving ; and ( 3 ) written permission for use from the vehicle ’ s owner ( if owned by another ).
Drivers of personal vehicles must possess a valid driver ’ s license , are subject to all provisions of this handbook , and will not be reimbursed for mileage , gas , parking , tolls or any other vehicle-related expenses . Under Florida law , the college retains its right to sovereign immunity where private vehicles are concerned , meaning owners , drivers , and passengers of private vehicles shall be individually responsible for their own injuries / losses and any injuries / losses to others resulting from the use of private vehicles .
All drivers and passengers of personal vehicles , including non-EFSC students , must sign the Student Travel Assumption of Risk , Release , and Hold Harmless Agreement prior to travel . Travel sponsors shall not transport students in their personal vehicles except with prior approval or in cases of emergency .
303.7 Meals The maximum amount that can be advanced per student and sponsor , per meal is :
• Breakfast : $ 3.00 ( before 6 a . m .)
• Lunch $ 6.00 ( before 12 p . m .)
• Dinner $ 10.00 ( after 8 p . m .)
Requests may ask for less than the maximum amount per student / sponsor or no meal money at all . Meal monies can only be requested if the travel encompasses the set times for each meal .
Meal money is not permitted for :
• Meals included in registration / entry fee costs
• Meals provided as part of a conference / event
• Meals provided by a hotel ( i . e ., complimentary full breakfast )
Students may receive meal monies for one-day trips , however travel sponsors may not
( Florida Statutes 112.061 ).
Travel sponsors must print out the Student Acknowledgement / Receipt of Meals form prior to travel and obtain students ’ signatures in receipt of receiving and distributing meal money . In case of a cancelation , the unused student meal money must be returned to the Cashier ’ s Office .
303.8 Lodging Lodging must occur in reputable commercial establishments , such as hotels / motels , and may not occur in a personal residence , hostel , or vacation rental facility .
The following rules apply when making arrangements at lodging facilities :
• Men and women may not share a room ( except for siblings and spouses ).
• Students and travel sponsors may not share a room .
• Students are to share rooms ; one ( 1 ) student per bed is expected .
• Travel sponsors are permitted to have their own room . 22