are responsible for ensuring that no alcohol or illegal substances are present. Should the consumption of alcohol or illegal drugs become obvious, the vehicle must be safely stopped, and all paraphernalia removed. Failure of any passenger( s) to comply, or any additional abuse, will cause immediate cancellation of the trip, with the driver returning the vehicle and passengers back to the college.
All drivers shall allow ample time to complete travel, taking into account weather, traffic, road construction, expected delays, etc. Some trips may be postponed or cancelled if the weather is threatening. Travel sponsors should check the forecast prior to departure to determine whether or not to proceed.
It is the travel sponsor’ s responsibility to cancel a vehicle reservation as soon as it is determined that it is no longer needed.
Any traffic or parking tickets received during student travel are the responsibility of the driver, not the College.
303.5 Personal Vehicles Personal vehicles that belong to students, staff, or faculty are not encouraged for student travel. If a traveler needs to use a personal vehicle, the College requires the following documentation:( 1) proof of valid automobile insurance( ID card is acceptable);( 2) copy of valid driver’ s license of anyone driving; and( 3) written permission for use from the vehicle’ s owner( if owned by another).
Drivers of personal vehicles must possess a valid driver’ s license, are subject to all provisions of this handbook, and will not be reimbursed for mileage, gas, parking, tolls or any other vehicle-related expenses. Under Florida law, the college retains its right to sovereign immunity where private vehicles are concerned, meaning owners, drivers, and passengers of private vehicles shall be individually responsible for their own injuries / losses and any injuries / loses to others resulting from the use of private vehicles.
All drivers and passengers of personal vehicles, including non-EFSC students, must sign the Student Travel Assumption of Risk, Release, and Hold Harmless Agreement prior to travel. Travel sponsors shall not transport students in their personal vehicles except with prior approval or in cases of emergency.
303.6 Meals The maximum amount that can be advanced per student and sponsor per meal is:
• Breakfast: $ 6.00( before 6 a. m.)
• Lunch $ 11.00( before 12 p. m.)
• Dinner $ 19.00( after 8 p. m.)
Requests may ask for less than the maximum amount per student / sponsor or no meal money at all. Meal monies can only be requested if the travel encompasses the set times for each meal.
Meal money is not permitted for:
• Meals included in registration / entry fee costs
• Meals provided as part of a conference / event
• Meals provided by a hotel( i. e., complimentary full breakfast)
Students may receive meal monies for one-day trips, however travel sponsors may not( Florida Statutes 21