• Coordinate with students upon return to have them present their travel experiences at the next SGA meeting.
303.4 Permissible Expenditures College funds may only be used to pay travel costs for eligible students( see Student Eligibility Section 303.1) and approved EFSC faculty or staff travel sponsors. Permissible travel expenditures include:
• Registration / entry fees with prior approval
• Transportation( airfare, rental vehicles, gas, tolls, parking fees, etc.)
• Meals
• Lodging
• Miscellaneous travel expenses( must be included in travel request for approval)
• Student Clubs seeking funds for travel will be asked to fundraise to support expenditures. Fundraising guidelines must be approved by EFSC’ S Foundation Office.
College funds may not be used to pay for individual certifications, or a minor student’ s parent / legal guardian’ s travel expenses.
303.5 Transportation When determining transportation methods, it is expected that students use the least expensive, most reasonable form of transportation. Questions about what is most reasonable should be directed to Student Life. It is preferred that all travel begin and end on an EFSC campus.
The travel sponsor will reserve vehicles for transportation in accordance with the EFSC Rental Vehicles Procedure( see EFSC Procedures Manual Section 306.1). Only pre-approved college employees 21 years of age or older may drive rental vehicles. Drivers of vehicles transporting more than fifteen( 15) people( including the driver) require a State of Florida Commercial Driver’ s License. All drivers must complete a Driver Eligibility Request Form through Human Resources.
Travel sponsors may not transport anyone who is not involved in the student activity or has not been authorized to travel by the College. Drivers are responsible for ensuring that no alcohol or illegal substances are present. Should the consumption of alcohol or illegal drugs become obvious, the vehicle must be safely stopped, and all paraphernalia removed. Failure of any passenger( s) to comply, or any additional abuse, will cause immediate cancellation of the trip, with the driver returning the vehicle and passengers back to the college.
All drivers shall allow ample time to complete travel, taking into account weather, traffic, road construction, expected delays, etc. Some trips may be postponed or cancelled if the weather is threatening. Travel sponsors should check the forecast prior to departure to determine whether or not to proceed.
It is the travel sponsor’ s responsibility to cancel a vehicle reservation as soon as it is determined that it is no longer needed.
Any traffic or parking tickets received during student travel are the responsibility of the driver, not the College.
303.6 Personal Vehicles 21