• Coordinate with students upon return to have them present their travel experiences at the next SGA meeting .
303.4 Permissible Expenditures College funds may only be used to pay travel costs for eligible students ( see Student Eligibility Section 303.1 ) and approved EFSC faculty or staff travel sponsors . Permissible travel expenditures include :
• Registration / entry fees
• Transportation ( airfare , rental vehicles , gas , tolls , parking fees , etc .)
• Meals
• Lodging
• Miscellaneous travel expenses ( must be included in travel request for approval )
Student Clubs / Departments seeking funds for travel will be asked to fundraise to support expenditures . Fundraising guidelines must be approved by EFSC ’ S Foundation Office .
College funds may not be used to pay for individual certifications , or a minor student ’ s parent / legal guardian ’ s travel expenses .
303.5 Transportation When determining transportation methods , it is expected that students use the least expensive , most reasonable form of transportation . Questions about what is most reasonable should be directed to Student Life . It is preferred that all travel begin and end on an EFSC campus .
The travel sponsor will reserve vehicles for transportation in accordance with the EFSC Rental Vehicles Procedure ( see
EFSC Procedures Manual Section 306.1 ). Only pre-approved college employees 21 years of age or older may drive rental vehicles . Drivers of vehicles transporting more than fifteen ( 15 ) people ( including the driver ) require a State of Florida Commercial Driver ’ s License . All drivers must complete a Driver Eligibility Request Form through Human Resources .
Travel sponsors may not transport anyone who is not involved in the student activity or has not been authorized to travel by the College . Drivers are responsible for ensuring that no alcohol or illegal substances are present . Should the consumption of alcohol or illegal drugs become obvious , the vehicle must be safely stopped , and all paraphernalia removed . Failure of any passenger ( s ) to comply , or any additional abuse , will cause immediate cancellation of the trip , with the driver returning the vehicle and passengers back to the college .
All drivers shall allow ample time to complete travel , taking into account weather , traffic , road construction , expected delays , etc . Some trips may be postponed or cancelled if the weather is threatening . Travel sponsors should check the forecast prior to departure to determine whether or not to proceed .
It is the travel sponsor ’ s responsibility to cancel a vehicle reservation as soon as it is determined that it is no longer needed .
Any traffic or parking tickets received during student travel are the responsibility of the driver , not the College .
303.6 Personal Vehicles 21