Personal vehicles that belong to students, staff, or faculty are not encouraged for student travel. If a traveler needs to use a personal vehicle, the College requires the following documentation:( 1) proof of valid automobile insurance( ID card is acceptable);( 2) copy of valid driver’ s license of anyone driving; and( 3) written permission for use from the vehicle’ s owner( if owned by another).
Drivers of personal vehicles must possess a valid driver’ s license, are subject to all provisions of this handbook, and will not be reimbursed for mileage, gas, parking, tolls or any other vehicle-related expenses. Under Florida law, the college retains its right to sovereign immunity where private vehicles are concerned, meaning owners, drivers, and passengers of private vehicles shall be individually responsible for their own injuries / losses and any injuries / losses to others resulting from the use of private vehicles.
All drivers and passengers of personal vehicles, including non-EFSC students, must sign the Student Travel Assumption of Risk, Release, and Hold Harmless Agreement prior to travel. Travel sponsors shall not transport students in their personal vehicles except with prior approval or in cases of emergency.
303.7 Meals The maximum amount that can be advanced per student and sponsor, per meal is:
• Breakfast: $ 3.00( before 6 a. m.)
• Lunch $ 6.00( before 12 p. m.)
• Dinner $ 10.00( after 8 p. m.)
Requests may ask for less than the maximum amount per student / sponsor or no meal money at all. Meal monies can only be requested if the travel encompasses the set times for each meal.
Meal money is not permitted for:
• Meals included in registration / entry fee costs
• Meals provided as part of a conference / event
• Meals provided by a hotel( i. e., complimentary full breakfast)
Students may receive meal monies for one-day trips, however travel sponsors may not( Florida Statutes 112.061).
Travel sponsors must print out the Student Acknowledgement / Receipt of Meals form prior to travel and obtain students’ signatures in receipt of receiving and distributing meal money. In case of a cancelation, the unused student meal money must be returned to the Cashier’ s Office.
303.8 Lodging Lodging must occur in reputable commercial establishments, such as hotels / motels, and may not occur in a personal residence, hostel, or vacation rental facility.
The following rules apply when making arrangements at lodging facilities:
• Men and women may not share a room( except for siblings and spouses).
• Students and travel sponsors may not share a room.
• Students are to share rooms; one( 1) student per bed is expected.
• Travel sponsors are permitted to have their own room. 22