302.6 Step 6 : Post-Travel Requesting parties are required to present the travel results and final expenditures at the next SGA meeting ; the Budget Tracking form is available for use . Travel that utilized significant funding or resources may be required to do additional presentations .
The travel sponsor must submit the online Student Travel & Reimbursement form to Accounting with actual travel expenses and copies of receipts within five ( 5 ) business days .
303 Planning Travel
303.1 Student Eligibility To participate in travel , student must meet the following guidelines at the time of request and when travel takes place . All traveling students must be verified for eligibility by the Dean of Student ’ s Office .
• Be currently enrolled for at least three ( 3 ) credit hours .
• Have and maintain an overall GPA of 2.0 or higher .
• Be in good academic standing ( i . e ., not in financial default , not on disciplinary probation or more severe disciplinary status ).
• Complete the Student Travel Assumption of Risk , Release , and Hold Harmless Agreement
Minor students should read and adhere to Travel with Minors ( Section 303.2 ).
303.2 Travel with Minors Students under the age of 18 (“ minor students ”) may be eligible to participate in student travel provided they meet the eligibility requirements set forth in Student Eligibility ( Section 303.1 ), provide the listed documentation , and submit to the stipulations that follow .
• Student Travel Assumption of Risk , Release , and Hold Harmless Agreement ( signed by each student )
• Request for Day Travel – Students Under Age 18 ( For day travel only : signed by a parent / legal guardian of each minor student )
• Acknowledgement of Responsibility for Minor Student Travel Agreement ( For overnight travel only : signed by a parent / legal guardian of each minor student ; provide photocopy of parent / legal guardian ID )
For day travel , the minor student must complete a Request for Day Travel – Students Under Age 18 and have it signed by a parent / legal guardian . This request is subject to final approval from the Dean of Students .
For overnight travel , the minor student must complete an Acknowledgement of Responsibility for Minor Student Travel Agreement and have it signed by a parent / legal guardian with a photocopy of the parent / legal guardian ID . The minor student is required to travel and lodge with the parent / legal guardian . The parent / legal guardian must provide separate transportation for themselves ; however , the student may choose to travel with the group . The parent / legal guardian is responsible for all of their own expenses associated with accompaniment . Outside of transportation and lodging , the College will pay for the minor student ’ s eligible expenses as approved in the travel request .
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