present due to an unexcused absence, the activity may not be discussed for a vote.
If travel is not approved by the SGA Council Board and / or Student Life Coordinator, the decision may be appealed to the Associate Dean of Student Life. Important: Before Official Approval During the interim period before official approval has been granted, no registration, reservations or commitments of the College may take place.
302.4 Step 4: Administrative Review Upon receiving a vote of approval from the SGA, the Student Life Coordinator will review for signature. The Student Activities Request will then be returned to the travel sponsor to be uploaded to the online Student Travel & Reimbursement process. From there, the Associate Dean of Student Life, the Dean of Students, and College Vice President will review the online submission for final authorization. International travel requires additional consent from the College President. The travel sponsor shall notify the Student Life Coordinator via email once the travel request is officially approved. From that time forward, planning may commence.
Once a travel request is approved, any increase in budget expenditure or travel participants must receive additional approval in front of the SGA and from all signing authorities. Any unexpended SGA funds remaining after completion of the travel return to the SGA.
302.5 Step 5: Planning Review Planning Travel( Section 303) for more information. A Travel Checklist is available for download with a helpful timeline for planning. All travel expenses should be tracked to ensure proper management of funds; the Budget Tracking form is available for use. 302.6 Step 6: Post-Travel Requesting parties are required to present the travel results and final expenditures at the next SGA meeting; the Budget Tracking form is available for use. Travel that utilized significant funding or resources may be required to do additional presentations.
The travel sponsor must submit the online Student Travel & Reimbursement form to Accounting with actual travel expenses and copies of receipts within five( 5) business days.
303 Planning Travel
303.1 Student Eligibility To participate in an SGA funded travel activity / event, students must meet the following guidelines at the time of request and when travel takes place. All traveling students must be verified for eligibility by the Associate Dean of Student’ s Life’ s Office.
• Be currently enrolled for at least three( 6) credit hours.
• Have and maintain an overall GPA of 2.75 or higher.
• Be in good academic standing( i. e., not in financial default, not on disciplinary probation or more severe disciplinary status).
• Complete the Student Travel Assumption of Risk, Release, and Hold Harmless Agreement
Minor students should read and adhere to Travel with Minors( Section 303.2).
303.2 Travel with Minors Students under the age of 18(“ minor students”) may be eligible to participate in student travel provided 18