STEP CHANGE FOR SAFETY GLOBAL SHARING SEP 2013 - PILOT LADDERS

PILOT LADDER SAFETY QUESTIONNAIRE (to be filled for every port arrival / departure) 0 GGR Question 1 2 3 4 5 6 7 8 9 10 11 A A A A A A A A A A A 12 A 13 A 14 A 15 A 16 A 17 A 18 A A = THE LADDER Can pilot ladders be affected by sharp edges when in the deployed position? If yes, what has been done to prevent this? How many Pilot ladders are onboard? How many Pilot ladders are in use? Is there a new / unused Pilot ladder onboard? Are any Pilot ladders permanently deployed? Are pilot ladders in contact with deck when in the stowed position? Are the Pilot ladders stowed on a grating above the deck? Are Pilot ladders covered to offer protection from the weather? When were the Pilot ladders delivered onboard? When were the Pilot ladders first brought into service? When rigged, does the Pilot ladder pass over any fenders or obstructions on the shipside? Is the holding bar / hand grip on deck at the top of Pilot Ladder secure and tested? Is the Pilot ladder allowed to dry after use? (to prevent rot of fibre rope inside the wooden steps) When was the Pilot rope closely inspected in way of wooden steps by twisting the rope and heckling the inner core? Do the Pilot ladder and grip stanchions / handrail at top comply with SOLAS requirements? Is the Pilot ladder tied to a strongpoint on the ship, resting on the parallel body of the ship and steps horizontal? Are there any loose chocks on the Pilot ladder, which may cause the steps to tilt? 19 A Is the rope in way of deck securing (thimbles or grips) in good order and not worn? 20 B 21 B 22 B 23 C 24 C 25 26 27 28 29 D D D D D 30 D 31 D 32 D 33 D 34 D 35 D 36 D 37 D 38 D 39 D 40 D 41 D 42 D 43 D 44 D 45 D 46 D 47 D 48 D 49 D 50 D B = THE VISITOR (PILOT, SURVEYOR, CREW ETC) The health of the person embarking / disembarking is an issue which has led to accidents. Is the person fit for using Pilot ladder? (Visual as well as declaration) If the embarking / disembarking person is already short of breath, under influence of alcohol or drug or afraid to disembark - has this been reported to the Master? Is the embarking disembarking person with proper PPE and devoid of unnecessary bags, loose things in the pocket which may hinder his transfer? C = THE BOAT / TUG ETC Are there at least two person on the boat, one on the steering and one standby to receive or assist to embark / disembark the Pilot? Does the boat have a safety buoy additional life vests ready to be deployed if needed? D = THE SYSTEMS / CONTROLS How often are the Pilot ladders and their securing arrangements Inspected? Who carried out the Inspection? Is this recorded? If yes, Where? How often are the Pilot ladders inspected by an independent third party? Are "Certificates of Conformity" and "Inspection Certificates" for Pilot ladders maintained in a file onboard? Are Pilot ladders inspected whilst in the deployed position? Are Pilot ladders always deployed from the same level from the upper deck? Are there any sharp areas (bulwark etc) frequently in way of ropes which may weaken these areas? Who supervises Pilot boarding? Is there a copy of International Maritime Pilots Association (IMPA) "required boarding Arrangements for Pilots" poster displayed onboard? Is the lifebuoy with rope and light available near the embarkation area and ready for immediate use? Is the lighting sufficient near the embarkation / disembarkation area? Are there at least two people (including one Officer) on the ship, near the Pilot boarding area to assist Pilot's embarkation / disembarkation? Is the person near the Pilot ladder equipped with WT for quick communication? Is he able to communicate with the boat below and has this been tested? When was the last man overboard drill conducted on the vessel? Is the person near the embarkation aware of the current direction and swell so that the lifebuoy, when thrown takes this into account? Also this alerts to expected problem due difficulty of boat staying in near the ship? A lifejacket may actually hinder persons movement as opposed to a life vest. Is the person wearing a life vest or is spare life vest available for use for person using the Pilot ladder? Is the vessel able to give lee to the boat in case of heavy swell and currents? Is there a Senior responsible person on Bridge and is he properly dressed (if raining or gusting) to be able to monitor the embarkation from bridge? Pilot ladders bottom step should be 4 mtrs (or as required based on tug and sea conditions) above sea level to prevent undue pull from the boat's hull?. Pilot ladder should be marked at the upper deck to indicate when the lower end is 1, 2, 3 and 4 mtrs above sea level in loaded and ballast condition? Is the maintenance plan for Pilot ladder in place and is it effective? Is a combination ladder system in use (where the freeboard is more than 9 mtrs)? Is the angle of gangway too steep? The Embarkation / disembarkation has been a subject of RISK Assessment and TOOL BOX meeting both of which have been documented and filed. Only one person is allowed to be on the Pilot ladder at one time? Person below on the boat should be clear in case of falling object but ready to assist? Manropes if used are secured and do not entangle the Pilot ladder? YES NO DATE Comments

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