SM leaders' resources Leadersguideglenarm | Page 14

GROUP TRIP - CHECKLIST:
Name of Group
Name of Event
Date of Event / trip
Details of programme:
YES
i All the relevant information regarding this event has been presented to your
management e.g. letter of invite, agenda etc.
ii Your management has approved your attendance to the above event.
iii A risk assessment has been undertaken for all aspects of your programme
and appropriate control measures have been agreed and recorded within the
overall safety procedures:
● hazards have been identified
● staff are competent to provide the activities
● people who may be at risk have been identified
● evaluation of the risk has been undertaken
● additional safety and/or control measures have been established
● information has been forward to the insurers and appropriate records
maintained
iv Where residual risks (inherent in all visits) still prevail an appropriate
contingency /emergency plan has been put in place.
v. Staffing:
● a youth-leader-in-charge has been identified and parents of under 18’s
understand the nature of their role and respsonsibilities.
● Adequate numbers of staff/volunteers have been recruited to supervise
the group
● Proper vetting procedures have been carried out on all the leaders
concerned.
vi. leaders have been made fully aware of
● their, roles and responsibilities
● the standard of conduct required of them during the event
vii. Young people and parents/guardians have been informed/briefed, and
understand the implications of their participation in the event.
NO
N/A