• Email is not confidential or private and can be ready by
teachers or district personnel.
Unacceptable use of student communication includes:
• Email must not contain libelous, defamatory, threatening,
offensive, racist, or obscene remarks.
• Email should not be forwarded without the senders’ permission.
• Students cannot attempt to send email from another person’s
account or attempt to impersonate another student’s email
address.
• Students cannot forward spam, jokes, images, executable files, or
viruses. Doing so will cause a loss of internet and email privileges.
• Students cannot send inappropriate links, images, or
executable files.
Student Google websites:
Secondary (grades 6 through 12) students are provided access to
Google Sites through the Anoka-Hennepin Apps system to promote
effective communication and collaboration. District provided stu-
dent websites are a privilege and district guidelines regarding the
use of student created websites must be followed. Student created
websites must be used for educational purposes only. Students
can, upon graduation, transfer their Google Sites from their AHApps
account to a personal account. Contact your technology teacher for
instructions on how to transfer your digital portfolios.
Acceptable use of student created Google Sites includes:
• Google Sites used to communicate with a teacher regarding
assignments, class projects, and class activities.
• Google Sites between students should be used to facilitate
collaboration, planning, and research for school-related
projects and activities.
• Google Sites are not confidential or private and can be read by
teachers or district personnel.
Student created Google Sites should not include personal
information including: addresses, birth dates, phone numbers,
or personal identifiers.
Unacceptable use of student Google Sites includes:
• Google Sites that contain libelous, defamatory, threatening,
offensive, racist, or obscene remarks.
• Google Sites with inappropriate links, images, or executable files.
• Google Sites for non-educational uses.
Electronic Transmission of Educational Data
When records containing educational records or private data are
transmitted electronically, either by using email or an FTP site,
staff are expected to protect the privacy of the data by password
protecting the record or file. Staff are also expected to ensure
records are sent only to individuals with a right to said records.
Telecommunications System
The district maintains a telecommunications system that has
these features/capabilities:
• A phone in every classroom. To ensure our students are not
interrupted during class time, this phone is accessed from
within the district system only. Callers from outside the
district cannot dial the classroom directly.
2019-20 School Handbook
ahschools.us/policies
• Teachers/staff who do not have actual office space are as-
signed “phantom” phone numbers that can be programmed to
ring any phone in the district. To ensure students are not inter-
rupted during learning time, staff with phantom numbers
should program their phone number to ring in the classroom
only during non-student-contact times, such as a prep hour or
before/after school is in session.
• Voice mail box for all staff members.
Staff are required to:
• Check voice mail daily.
• Return calls within 2 working days.
• Delete messages after listening to them.
• Record a greeting that includes, “If you need immediate
assistance, please press zero.” This is mandatory because
that “zero out” also directs 911 calls to the office in an
emergency situation.
• Record your name to ensure callers know that they have
reached the correct voice mail box.
Use of Automated Calling System:
• Only the superintendent or a designee are authorized to make
all-District calls.
• Only principals are authorized to make all-school calls except in
emergency situations.
• Messages to specific groups within a school must be
authorized by the principal.
• Overuse of the automated calling system (more than once a
week) should be avoided except when needed for emergency
messages.
• Messages related to district closure, including cancelation
of after-school activities, or emergency situations must be
authorized through the Communications and Public Relations
Department to ensure a consistent message is being sent.
ENERGY MANAGEMENT
The District strives to reduce our environmental footprint by
pursuing energy conservation efforts and practices. Staff and
students attend instructional sessions regarding energy
conservation best practices.
These guidelines are in place with regards to computers and monitors:
• All computers are to be powered off at the end of the day.
• Power management features are enabled on each computer.
POLICY/GUIDELINES LOGISTICS:
• Adoption: Committee, Superintendent, School Board
• Distribution: On paper and via the District website to staff; to
students and parents/guardians in the Elementary Handbook
and Secondary Handbook and on the district website; electron-
ically on the district Internet Information Server.
• Revision: The Technology Steering Committee will periodically
review and maintain these guidelines. Requests for guideline
amendments should be forwarded to the Chief Technology and
Information Officer for consideration by the committee.
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