• Web announcements promoting a business are prohibited by
district Solicitation Policy. The Superintendent/Associate
Superintendents may make exceptions if benefits are judged
sufficient to merit exception.
Student Internet Use:
Under the Children’s Internet Protection Act (CIPA), districts are re-
quired to restrict minors’access to internet-based materials. The
District has licensed a commercial internet filtering package that
meets or exceeds the CIPA requirements for student protection.
Students using district-provided Internet access must first have
the permission of and must be supervised by the district's profes-
sional staff. Students using district-provided Internet access are
responsible for good behavior on line just as they are in a class-
room or other area of the school. If students use their personal
device using their own data plan (3G/4G), they will not be
filtered by the district Internet filter. Inappropriate use of the
Internet using a personal data plan will be subject to discipline.
The same general rules for behavior and communications apply.
COMMUNICATION TOOLS
Staff email
The district manages an email system for staff business/commu-
nications purposes. All email messages are retained on the
system until deleted by the staff member. Staff are expected to
remove old messages in a timely fashion; system administrators
may remove such messages if not attended to regularly by the
individual user.
Electronic messages stored on district servers are treated like any
other school property. That said, system administrators will not
intentionally inspect the contents of a user’s email account or
disclose such contents to other than the sender or intended
recipient without the consent of the sender or intended recipient,
unless required to do so by law or District policies, or to investi-
gate complaints regarding email which is alleged to contain
material contrary to District policies.
Staff members are provided with district email accounts to
improve the efficiency and effectiveness of communication,
both within the organization and with the broader community.
Staff using email to correspond with parents and students must
adhere to the following:
• Staff must use a school-provided email account for all parent
and student communications. Use of a staff personal email
account for parent/student communication is not authorized.
• Email is not an effective medium for contentious, emotional, or
highly confidential issues. These issues are more effectively
dealt with through a phone call or personal meeting.
• Email messages to parents should be consistent with profes-
sional practices used for other correspondence. This includes
grammar, format, and salutation.
• Email to students should be consistent with professional
practices for other correspondence and may not include
content of a personal nature.
• All emails that reside on the District servers are not confiden-
tial. Email messages may be requested by the public under the
Right-to-Know Law and may, unless they are exempt under the
law, be open to public inspection.
56
• Emails should be short and directional in nature and include
only the facts.
• Communicate only with parents at email addresses listed in
the Student Information System (SIS) unless steps have been
taken to verify that the communication is occurring with a
parent/guardian that has educational rights for the student.
• Communicate with students using only the email address
listed in the SIS. That email address is the official, district-pro-
vided student email account.
• Carbon copy parents on emails to students.
• Care should be given when using student names. Refer to
students by first name, initials, or “your son/daughter,”
depending on the content. Do not discuss nonrelated students.
Staff are required to:
• Check email at least daily
• Respond to email messages in a timely fashion, usually
considered to be within 2 working days.
• Delete messages after reading them. If you need to keep
messages for any reason, file them in personal folders rather
than the Exchange server folders.
• Avoid sending enclosures larger than 1 MB. For large file
transfers, used shared folders on building servers.
• Subscribe only to list services that are critical to your job
responsibilities.
• Do not forward or otherwise respond to “chainmail” type
communications.
• Do not respond to spam or phishing attempts by clicking on
any links or providing any account information. Know that
district network/communications staff will NEVER ask for
account information via email.
• Do not send email messages to all staff. Messages you would
like to send to all staff should be sent to the Communications
and Public Relations Department for inclusion in staff
e-newsletter if appropriate.
Student email:
Secondary (grades 6 through 12) students will be provided dis-
trict email accounts through our Anoka-Hennepin Apps system to
promote effective communication. District-provided student email
accounts are a privilege and district guidelines regarding the use
of student email must be strictly followed. Student email ac-
counts must be used for educational purposes only. If a student
receives email with libelous, defamatory, offensive, racist, or
obscene remarks, they are required to retain the mail and
report it to a teacher immediately.
Acceptable use of student email includes:
• Email should be used to communicate with a teacher
regarding assignments, class projects, and class activities.
• Email should be used to include links to share homework
documents created in Google Docs with the teacher or fellow
students. Enclosing documents in an email is discouraged.
• Email communication between students should be used to
facilitate collaboration, planning, and research for school-
related projects and activities.
ahschools.us/policies
2019-20 School Handbook