2. Perform a supervisory or instructional task directly
related to the student’s education;
3. Perform a service or benefit for the student or the stu-
dent’s family such as health care, counseling, student
job placement, or student financial aid;
4. Perform a task directly related to responding to a request
for data consistent with the purposes for which the data
are maintained;
5. Maintaining a safe educational environment for staff and
students.
F. School official (definition from policy 515.2) - “School offi-
cial” includes: (a) a person duly elected to the school board;
(b) a person employed by the school board in an administra-
tive, supervisory, instructional or other professional position;
(c) a person employed by the school board as a temporary
substitute in a professional position for the period of his or
her performance as a substitute; and (d) a person employed
by, or under contract to, the school board to perform a spe-
cial task such as a secretary, a clerk, an attorney, an auditor,
or police liaison officer for the period of his or her perform-
ance as an employee or contractor.
II. PROCEDURE FOR STAFF NOTIFICATION OF STUDENTS WITH
VIOLENT BEHAVIOR
A. Reports of Violent Behavior
Any staff member or other employee of the school district
who becomes aware of any information regarding the violent
behavior of an enrolling student or any student enrolled in
the school district shall immediately report the information
to the building principal where the student is enrolled or
seeks to enroll.
B. Recipients of Notice
Each classroom teacher of a student with a history of violent
behavior (see Section I.C., above) will receive written notifi-
cation from the administration prior to placement of the stu-
dent in the teacher’s classroom. In addition, written notice
will be given by the administration to other school staff
members who have a legitimate educational interest in the
data, as defined in this policy, when a student with a history
of violent behavior is placed in a teacher’s classroom. The
administration will provide notice to anyone substituting for
the classroom teacher or school staff member, who has re-
ceived notice under this policy, that the substitute will be
overseeing a student with a history of violent behavior.
The administration may provide other school district employ-
ees or individuals outside of the school district with informa-
tion regarding a student, including information regarding a
student’s history of violent behavior, in accordance with Pol-
icy 515.2, Protection and Privacy of Pupil Records.
C. Determination of Who Receives Notice
The detailed determination of which classroom teachers and
school staff members have a legitimate educational interest
in information regarding a student with a history of violent
behavior will be made by either: (1) the school district’s Re-
sponsible Authority and/or designee appointed by the
school board under the Minnesota Government Data Prac-
tices Act or (2) the school administration. In the event the
administration makes this determination, the Responsible
Authority and/or designee will provide guidance to the ad-
ministration as to what data will be shared.
2019-20 School Handbook
ahschools.us/policies
School staff members who receive notice under this Policy
may provide notice to someone substituting for them or for
another staff member who has received notice.
D. Form of Written Notice
The notice given to classroom teachers and school staff
members will be in writing and will include the following:
1. Name of the student;
2. Date of notice;
3. Notification that the student has been identified as a
student with a history of violent behavior as defined in
Section I above; and
4. Reminder of the private nature of the data provided.
E. Record of Notice
1. The administration will retain a copy of the notice or
other documentation provided to classroom teachers
and school staff members notified under this section.
2. Retention of the written notice or other documentation
provided to classroom teachers and school staff mem-
bers is governed by the approved Records Retention
Schedule.
F. Meetings Regarding Students with a History of Violent Be-
havior
1. If the administration determines, in his or her discretion,
that the classroom teacher and/or school staff members
with a legitimate educational interest in such data rea-
sonably require access to the details regarding a stu-
dent’s history of violent behavior for purposes of school
safety and/or intervention services for the student, the
administration also may convene a meeting to share and
discuss such data.
2. The persons present at the meeting may have access to
the data described in Section II.D., above.
G. Law Enforcement Reports
Staff members will be provided with notice of disposition or-
ders or law enforcement reports received by the school dis-
trict in accordance with Policy 515.2, Protection and Privacy
of Pupil Records. Where appropriate, information obtained
from disposition orders or law enforcement reports also may
be included in a Notification of Violent Behavior.
III. MAINTENANCE AND TRANSFER OF RECORDS
A report, notice, or documentation pertaining to a student with a
history of violent behavior are educational records of a student
and will be retained, maintained, and transferred to a school or
school district in which a student seeks to enroll in accordance
with Policy 515.2, Protection and Privacy of Pupil Records.
IV. PARENTAL NOTICE
A. The administration will notify parents annually that the
school district gives classroom teachers and other school
staff members notice about students’ history of violent be-
havior. The administration will inform the [parent or
guardian] of any written notice of classroom teacher or staff
member.
B. Parents will be given notice that they have the right to review
and challenge records or data, including the data document-
ing the history of violent behavior, in accordance with Policy
515.2, Protection and Privacy of Pupil Records.
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