Quick Source Learning Guides Outlook 2010 Quick Source Guide

Microsoft®

Outlook 2010

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Getting Started

Using the Backstage View

The Backstage view allows you to quickly
manage Outlook settings, such as Account
Settings, Mailbox Cleanup, Rules, and
Options. It also allows you to quickly save
or print the selected file. To access the
Backstage view, click on the File tab on
the Tab Bar. Make selections in the Left
pane. Click on a tab (including the File
tab) to exit the Backstage view.

The Outlook Window
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Using the Navigation Pane

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The following features are available in the Navigation Pane:
• Mail – the main e-mail area where you can read, compose,
receive, and send e-mail.
• Calendar – the scheduler, or planner, where you can set and
manage appointments and tasks.
• Contacts – contains your contact list where you can store
names, e-mail addresses, and other information.
• Tasks – the task list where you can create and manage tasks.
• Notes – the notes page where you can create and manage notes.
• Folder List – displays all folders in a hierarchical format.
• Shortcuts – displays Outlook shortcuts.
Note: To customize the Navigation Pane, click the Configure
buttons button and select options.

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Quick Access Toolbar – contains shortcuts for the most
commonly used tools.
Backstage View – contains tools to manage Outlook settings.
Ribbon – contains groups of tools for use with Outlook 2010.
Navigation Pane – contains shortcuts to Outlook folders and
sections.
View Pane – displays the contents of the selected folder.
Tab Bar – contains tabs that display tools and commands in
the ribbon.
Reading Pane – displays the contents of the selected e-mail
message.

Creating a New Folder

Click on the Folder tab.
Click the New Folder button in the New group.
Enter a name for the folder in the Name box.
Click the arrow on the Folder contains box and select the type
of items the folder will contain.
5. Select where you want to place the folder in the Select where
to place the folder box.
6. Click the OK button when you are finished.
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Using the Ribbon

The ribbon contains command buttons for working within Outlook
that are grouped by tasks.
Tab

Working with Folders

Command Button

Group

1. Click the Folder List

button at the bottom of the
Navigation Pane.
2. Select the folder you want to work with.
3. Click on the Folder tab and do one of the following:
• To rename the folder, click the Rename Folder button in the
Actions group. Enter a new name for the folder and press the
Enter key.
• To copy the folder, click the Copy Folder button in the
Actions group. Select where you want to copy the folder to in
the Copy the selected folder to the folder box and click the
OK button.
• To move the folder to another location, click the Move
Folder button in the Actions group. Select where you want
to move the folder in the Move the selected folder to the
folder box and click the OK button.
• To delete the folder, click the Delete Folder button in the
Actions group. Click the Yes button to confirm deletion.
• To delete all of the items in a folder, click the Delete All
button in the Clean Up group. Click the Yes button to
confirm deletion.
Note: To view folder properties, click the Folder Properties button
in the Properties group.

Launcher

Customizing the Quick Access Toolbar
1. Click the Customize Quick Access Toolbar

button to the
right of the toolbar.
2. Select More Commands from the resulting menu.
3. Click the arrow on the Choose commands from box and select
a category from the resulting menu.
4. In the left box, select the command you want to add and click
the Add button.
5. Optional: To remove a command from the toolbar, select the
command in the right box and click the Remove button.
6. Click the OK button when you are finished.
Note: To quickly add a default command button to the Quick
Access toolbar, click the Customize Quick Access Toolbar
button and select a command from the resulting menu.

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