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Inspiring Lives Beyond Services
CORPORATE GOVERNANCE
Policy Statements And Practices
Personal Data Protection Act Policy ( and Donor Confidentiality ) PCS respects and honours our sponsors , donors , partners , volunteers and clients ; their right to be treated courteously , fairly and have their privacy protected . PCS is committed to complying with the Personal Data Protection Act passed by the Singapore Government Parliament in October 2012 . Personal information is given in good faith by sponsors , donors , partners , volunteers and clients and will only be used to maintain or enhance their relationship with PCS . Sponsors and donors can opt to remain anonymous in all our publications by informing us via info @ pcs . org . sg .
PCS has put in place procedural , physical and electronic means to safeguard the personal information of our sponsors , donors , partners , volunteers and clients and will not rent , exchange or sell mailing lists of our sponsors , donors , partners , volunteers and clients to other organisations .
Conflict of Interest Policy Statement PCS has also put in place its Conflict of Interest Policy ( COI ) to protect the Organisation ’ s welfare and best interests over and above all priorities and objectives . The COI mandates that no staff or Board of Directors may engage in any external interest or business that may undermine or conflict with the Organisation ’ s overall welfare .
The COI and declaration form shall be given to the staff or Board of Directors at the earliest opportunity , such as upon his / her taking up of the employment with or appointment in the Organisation or appointment in or election to the Board . Annual declaration of interests by members of key management personnel and the Board is required . He / she will fully disclose to the Executive Director ’ s Office or the Board in the event a conflict of interest situation may arise .
Whistling Blowing Policy Whistle-Blowing Policy is intended to provide a channel for employees and external parties to raise any suspected improprieties in the business of the Society and offer reassurance that they will be protected from victimization for whistle-blowing in good faith .
The whistle-blower email is for reporting suspected improprieties such as : 1 ) Forgery
2 ) Misappropriation |
of |
funds |
and |
classified |
documents |
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3 ) Abuse and misrepresentation of power and authority
4 ) Failure to comply with laws and regulations 5 ) Harassment 6 ) Corruption and bribery 7 ) Theft
Reserve Policy The policy was put into effect and will ensure compliance with “ The Code of Governance for Charities and IPCs ( Guideline 6.3.1 ) that states ; “ While all charities should maintain some level of reserves to ensure long-term financial sustainability , the charity should disclose its reserves policy in the annual report .”
Presbyterian Community Services has its “ Reserves Policy ” to provide financial stability and the means for further improvement of its activities . PCS maintains the reserves at a level equivalent to 12 months of operating expenditures based on last year ’ s actual operating expenses .
For details , please visit our website www . pcs . org . sg section on policy statements .