POA Board Minutes - Board of Directors
Prescott Country Club Property Owners Association Board of Directors Meeting www . pccpoa . com December 7 , 2016 The following Minutes will be approved subject to corrections at the next Board of Directors Meeting .
Date & Time : Pursuant to Section 7.0 of the POA Bylaws , a regular meeting of the Board of Directors was held Tuesday , December 7 , 2016 at 6:35 PM at the Property Owners Association Activity Center . Officers and Quorum : The President , Bob Heise , opened the meeting at 6:35 PM and the Secretary , Brian Biggs , took Minutes . The following additional Board Members were present : Dave Paulin , Dick Hughes , Mary Kloeppel , Gracelyn Palmer , Don McGlamery , Bob Gray , and Stephen Gonzalez . Minutes : Brian Biggs made a motion to accept the September 20 , 2016 Board of Directors Meeting Minutes without reading them . The motion was seconded by Dave Paulin and passed unanimously . Treasurerʼs Report : No additional report . Committee Reports : Architectural ( Stephen Gonzalez ): Five permits were issued in November : 3 fences , 1 shed , and 1 deck . Budget & Finance ( Don McGlamery ): See below . Building & Grounds ( Don McGlamery ): There were several infrequent expenses this year : cut back the vegetation on the median , gravel the vacant lot , and seal coat the parking lot . CC & Rs Enforcement ( Mary Kloeppel ): No report . Community Enhancement ( Dave Paulin ): Dave put up Christmas lights ( which look fantastic ). The new aspen tree at the front entrance is doing well . Community Relations : ( Brian Biggs ): No report . Health & Safety ( Mary Kloeppel ): Mary would like everyone to be extra diligent in following the traffic laws . The sheriff is frequently at the stop signs giving speeding and stop sign tickets . Even so , there continue to be accidents and near misses . Unfinished Business : None . New Business : 2017 Preliminary Budget : Don McGlamery noted that a Budget and Finance meeting was held . The preliminary 2017 budget totals about $ 77K versus $ 82K in 2016 . The reduction is primarily in fewer upcoming building and maintenance expenses . Don McGlamery made a motion to approve the 2017 Preliminary Budget . The motion was seconded by Gracelyn Palmer and passed unanimously .
Renew Median Maintenance Contract : Don McGlamery made a motion to approve the renewed contract with Balta for the maintenance of the entrance and central median . The motion was seconded by Brian Biggs and passed unanimously . Next Meetings & Events Next Board of Directors Organizational Meeting : Tuesday , January 3 , 2017 at 6:00 pm Adjournment to Executive Meeting Pursuant to Section 7.1.1.4 – Office Managerʼs Review : At 6:47 pm , the meeting was adjourned to the Executive Board of Directors Meeting . Re-Opening to Regular Board Meeting : Bob Heise re-opened the meeting at 7:00 pm . Dave Paulin made a motion to give the office manager a $ 500 gift card as a one-time bonus . The motion was seconded by Don McGlamery and passed unanimously . Don McGlamery made a motion to close the POA office to the public from December 26-30 to allow the office manager to complete the yearly book-keeping as needed . The motion was seconded by Dave Paulin and passed unanimously . Gracelyn Palmer made a motion to adjourn the meeting at 7:02pm . The motion was seconded by Mary Kloeppel and the meeting was adjourned .
Brian Biggs - Secretary pccnews January 2017 5