Accessibility for Events and Installations : Summary
Ensuring events and installations are accessible promotes inclusion for all attendees , whether in-person or virtual . Below are key considerations :
In-Person Accessibility
Location Features : Choose locations with accessible transportation , parking , entrances , bathrooms , seating , and tables . Ensure clear , large-print , and tactile signage . Provide sturdy , non-slip ground and shaded areas .
Seating and Viewing : Reserve accessible seating for disabled individuals and those using mobility aids . Ensure seating supports diverse body sizes and provides back support .
Environmental Practices : Implement scent-free policies . Improve air quality with purifiers and open ventilation .
COVID-19 Precautions : Enforce masking policies ( e . g ., N95 / KN95 masks ).
Virtual and Hybrid Accessibility
Participation Types : Provide synchronous options ( e . g ., Zoom , livestreams ) and asynchronous options ( e . g ., pre-recorded videos , online galleries ).
Before the Event : Ensure video platform settings are accessible ( e . g ., captions , ASL interpreters ). Conduct tech rehearsals .
During the Event : Enable captions , ASL interpretation , and accessible layouts . Assign co-hosts and set up recordings .
Food and Communication : Offer varied food options that meet dietary restrictions and avoid allergens . Use clear , plain language and provide visual descriptions when needed .
After the Event : Share recordings with captions , transcripts , presentation slides , and chat logs .
A group of sixteen people seated in a circle for a discussion .
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