Mtn. ReView Spring 2023 | Page 7

MVHA BY-LAWS REVISIONS CONT . FROM PAGE 6

Section 12 . It shall be the duty of the HISTORICAL DATA DIRECTORCOMMITTEE to cooperate with the Executive Committee in planning for the collection , recording , editing and publishing of historical data and in the program of preservation of historical objects and places .

Section 23 . It shall be the duty of the MEMBERSHIP DIRECTORCOMMITTEE to suggest ways and means to increase the membership ; to stimulate the interest of the membership in the Association program ; to solicit membership and collect dues ; to keep an accurate record of the membership .

Section 34 . It shall be the duty of the NEWSLETTER DIRECTOR COMMITTEE to gather , edit , publish and distribute quarterly newsletters with content relevant to the purposes of the Mountain View Historical Association .

Section 5 . It shall be the duty of the WAYS AND MEANS COMMITTEE to formulate plans for the raising of funds for special projects of the Association . Section 4 . It shall be the duties of the three ( 3 ) DIRECTORS AT LARGE to assist the Board with serving a variety of functions based on their interests and skills , including special projects , publicity , outreach , etc .

ARTICLE IXVII - DUTIES OF THE BOARD OF DIRECTORS AND THE EXECUTIVE COMMITTEE Section . 1 . ( a ) The Board of Directors shall be composed of the four ( 4 ) elected officers , the immediate past president , the four ( 4 ) chairs of standing committees , and twohistorical data , membership , and newsletter directors and the three ( 32 ) directors at large appointed by a Board majority of fivesix ( 56 ) members .

( b ) The Executive Committee shall be composed of the four ( 4 ) elected officers and the immediate past President ..

Section 2 . The Board of Directors shall conduct the ordinary business of the Association ; shall provide for at least four general membership meetings during the year and such other meetings as may seem necessary at the call of the President , or by five members of the Board of Directors ; and shall ratify all appointments .

Section 3 . The Executive Committee shall appoint an Auditing Committee annually by the end of the fiscal year ( December 31 .) The Auditing Committee shall be composed of three members of the Association and they shall submit a written report to the Board of Directors by March 31 .

ARTICLE IX – NOMINATIONS AND ELECTIONS Section 1 . Officers shall be elected biennially ( even-numbered years ) in at the annual meeting in November . They shall assume their duties immediately following the adjournment of the aAnnual mMeeting at which they are elected . Election shall be by majority vote of the general membership present at the meeting .

ARTICLE XI – MEETINGS Section 1 . Regular membership meetings shall be held quarterly , in November , February , May and August , at a location decided upon by the Executive Committee . The regular November meeting of each year shall be designated the annual meeting . The date or time of a general membership meeting may be changed by majoritya two-thirds ( 2 / 3 ) vote of the Executive Committee .

Section 2 . Dates and times of Board of Directors meetings for the upcoming calendar year shall be set by the President in consultation with the Executive Committee and Past President between the November membership meeting and the end of the calendar year . These dates shall be considered regularly scheduled meetings of the Board for the upcoming calendar year . Board of Directors meeting dates may be changed or cancelled by a majority vote of the Board of Directors . Special meetings of the Board of Directors may be called by the President or at any time upon request by at least three Board members provided that the date , time , and stated purpose of the meeting is shared with all Board members at least two days in advance .

ARTICLE XII – QUORUM Section 1 . TenThirty ( 130 ) members shall constitute a quorum at any Association meeting . A majority of the members of the Board of Directors shall constitute a quorum of that body .

ARTICLE XIII – DUES Section 1 . The annual dues for members shall be as prescribed by the Board of Directors , payable for the current calendar year , in advance .

ARTICLE XIIIXIV – AMENDMENTS Section 1 . Amendments to the By-Laws may be made at any regular or special noticed membership meeting by a two-thirds ( 2 / 3 ) vote of the members present , provided such amendments have been proposed at the preceding meeting and notice given to each member at least ten days prior to the date of such meeting at which the amendments are voted .

Section 2 . Notice shall be given personally , by electronic transmission by the association , or by mail or other means of written communication , addressed to the member at the address of such member appearing on the books of the association or given by the member to the association for purpose of notice .

ARTICLE XIV – PARLIAMENTARY PROCEDURE Section 1 . ‘ ROBERT ’ S RULES OF ORDER , REVISED ’ shall govern this Association in all cases to which they are applicable and insofar as they are not inconsistent with these By-Laws .

ARTICLE XVI – POLICY Section 1 . This Association shall be non-sectarian , non-profit and nonpartisan .

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Section 2 . At the August meeting in an election year , the President shall recommend a nominating committee for members ’ approval , which . The nominating committee shall present the nominees for each office to members at to the annual meeting the nominees for each office . Nominations may also be made from the floor at the annual meeting .

Section 3 . The President , with the approval of the Board , shall fill any vacancy occurring in one of the offices of the Association for the remainder of the term , except as provided in Article VII , Section 3 and 4 .

A c . 1960 MVHA meeting in the Adobe building . Perhaps the woman standing with paper in-hand is sharing an early version of our by-laws !

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