Special Feature MVHA BY-LAWS REVISIONS
The MVHA is governed via by-laws that were last updated in May 2010 . To bring the by-laws up to date , the Board of Directors proposes a variety of revisions for our members ’ approval . Per the current by-laws , members are being notifi ed of the proposed changes . A trackchanges copy of the by-laws is available on this and the next page of this newsletter . Proposed new text is in red underline ; Deleted text is in red strike-through . Any member who wishes to vote on the proposed by-laws should attend our regularly scheduled Board of Directors Meeting on May 10 , 2023 at 6:00 p . m . The meeting will be held virtually on Zoom . Members can log into the meeting using this URL : https :// us06web . zoom . us / j / 81353203227 or by calling via phone ( audio only ): ( 669 ) 444-9171 ( Meeting ID : 813 5320 3227 ). Any questions or comments on the by-laws can be emailed to the Board of Directors in advance at info @ mountainviewhistorical . org .
ARTICLE I – NAME Section 1 . The name of this organization shall be the MOUNTAIN VIEW HISTORICAL ASSOCIATION , known in official state and federal records as the MOUNTAIN VIEW PIONEER AND HISTORICAL ASSOCIATION .
ARTICLE II - MISSION Section 1 . The Mountain View Historical Association is a non-profit organization dedicated to preserving and sharing the history of Mountain View , California for the benefit of the community and future generations .
ARTICLE III – AIMS Section 1 . The aims of this Association are to :
• Gather and preserve historical data relative to the early settlement and development of the area in and around the present City of Mountain View ;
• Collect , record , edit and publish a history of the development of this area ;
• Record and share the history of this area with the community through publications and events ;
• Recognize and pPreserve historic objects , and places , and sites ;
• Cooperate with the City of Mountain View and other organizations in Santa Clara Valley on projects supported by our membership .
ARTICLE III IV – BOARD OF DIRECTORS Section 1 . The number of Directors shall be eleven ( 11 ).
ARTICLE IV MEMBERSHIP Section 1 . All persons who signify their interest in the aims of this Association and pay the specified annual dues shall constitute the members of this Association .
Section 2 . Individuals or members who express their deep interest in this Association by a gift of the specified amount or more shall be declared life members and be free of further dues payments for life .
Section 3 . The Executive Committee shall review all categories of membership dues , submit for approval any proposed changes to the Board of Directors which may be changed subject to approval by a majority of the Board of Directorsmembership at the annual meeting .
Section 4 . Honorary Membership shall be conferred upon an individual or business recommended by the Executive Committee and approved by the Board of Directors .
Section 5 . Honored Membership has been conferred upon Miss Mercedes Castro ( Sept . 1 , 1870 – Apr . 30,1965 ), daughter of Crisanto Castro . Honored membership was bestowed in recognition of her family ’ s contribution to our community .
ARTICLE VII – DUTIES OF OFFICERS Section 1 : The duties of officers shall be such as implied by their respective titles and as are specified in these By-Laws . Each officer shall keep accurate records of the work and turn them over to theirhis / her successor .
Section 2 . The President shall preside at all meetings of the Association , the Board of Directors and of the Executive Committee . He / sheThey shall appoint Standing and Special committees ’ chairs subject to the ratification of the Board of Directors . The president shall be an ex-officio member of all committees , except the nominating committee .
Section 3 . The Vice-President shall support the President in their role and perform the duties of the President in theirhis / her absence . In case of the death or resignation of the President , the Vice-President shall become President for the remainder of the term .
Section 4 . The Secretary shall keep a correct and permanent record of the proceedings of all meetings of the Association and the Board of Directors ; shall keep copies of current Articles and Bylaws : shall keep a list of the names and address of all members ; shall publish a list of all members annually for the historic record ; shall , in case of the death or resignation of both the President and Vice-President , become the President until a President and Vice-President can be elected .
Section 5 . The Treasurer shall receive all monies of the Association ; keep an itemized account , in a permanent file , of all receipts and disbursements ; present a written income and expense report on a quarterly basis to the at meetings of the Executive Committee , Board of Directors and annual basis to the general membership meetings and for the Quarterly Newsletter , and furnish all materials necessary for the audit committee . The treasurer will work with the secretary to file all necessary state and federal forms on or before the dates that these are due . The treasurer shall provide confirmation of the filings for the annual audit . The treasurer shall turn over to theirhis / her successor , within ten days of vacating office , all books , records , papers and equipment including all data that is recorded on any electronic / digital medium accompanied by a hard copy of the same .
Section 6 . If any officer , or director or standing committee chair fails to attend three consecutive regularly scheduled meetings without adequate reason , such office or position may be declared vacant at the discretion of the Board of Directors .
Section 7 . A Board member may be removed , with or without cause , by a two-thirds majority of the Board of Directors at a regularly scheduled or special meeting of the Board of Directors .
ARTICLE VI – OFFICERS Section 1 : The officers of this Association shall beb a President , Vice- President , Secretary and Treasurer .
Section 8 . Any member of the Board may resign at any time by giving written notice to the Board of Directors . Such resignation shall take effect at the date of receipt or at any later date specified .
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