Preparing % for % Your % Speakers % Visit %
Pre-Event
Audio Visual – You will need to plan for your keynote speaker ’ s AV requirements . Common requests include : wireless lavalier microphone with fresh batteries hooked into the sound system , LCD projector , large screen , glass of water and a clicker .
Most speakers use PowerPoint slides and will either bring their own laptop to run their presentation ( client will provide hookups ) or will provide a slide deck ahead of time via a downloadable link . The client then loads the presentation into their AV system .
Speech Content – Business topics ( such as leadership , innovation , productivity and employee engagement ) require thorough customization . Rather than delivering a canned or generic speech , your keynote speaker will be expected to
address your organization ’ s unique circumstances and culture . This might include interviewing prospective audience members , holding a conference call with your programming team and / or sending an online survey to your personnel .
One Week Before Your Event
There is not much speaker preparation needed the week before your event .
Check in with your speakers bureau or speaker directly to make sure flights have been booked so that you can arrange ground transportation , accommodations ( usually one night ) and set an AV check time if needed .
Provide the on-site contact name , title and his / her cell phone number to your keynote speaker .
Day of the Event
On the day of the event , confirm that the PowerPoint slides have been loaded onto the AV system ( if needed ). Have your on-site contact greet your keynote speaker and escort him / her to the event room . Be sure to give the speaker ’ s introduction to the person introducing your speaker so they have a script to read .
Enjoy !
Your keynote speaker can generate beneficial , resounding effects on both your organization and audience members . All that attention to detail and hard work finding and booking the perfect keynote speaker finally pays off . Now just sit back and enjoy the compelling presentation that you made happen !