Preparing % for % Your % Speakers % Visit %
Pre-Event
Audio Visual – You will need to plan for your keynote speaker’ s AV requirements. Common requests include: wireless lavalier microphone with fresh batteries hooked into the sound system, LCD projector, large screen, glass of water and a clicker.
Most speakers use PowerPoint slides and will either bring their own laptop to run their presentation( client will provide hookups) or will provide a slide deck ahead of time via a downloadable link. The client then loads the presentation into their AV system.
Speech Content – Business topics( such as leadership, innovation, productivity and employee engagement) require thorough customization. Rather than delivering a canned or generic speech, your keynote speaker will be expected to
address your organization’ s unique circumstances and culture. This might include interviewing prospective audience members, holding a conference call with your programming team and / or sending an online survey to your personnel.
One Week Before Your Event
There is not much speaker preparation needed the week before your event.
Check in with your speakers bureau or speaker directly to make sure flights have been booked so that you can arrange ground transportation, accommodations( usually one night) and set an AV check time if needed.
Provide the on-site contact name, title and his / her cell phone number to your keynote speaker.
Day of the Event
On the day of the event, confirm that the PowerPoint slides have been loaded onto the AV system( if needed). Have your on-site contact greet your keynote speaker and escort him / her to the event room. Be sure to give the speaker’ s introduction to the person introducing your speaker so they have a script to read.
Enjoy!
Your keynote speaker can generate beneficial, resounding effects on both your organization and audience members. All that attention to detail and hard work finding and booking the perfect keynote speaker finally pays off. Now just sit back and enjoy the compelling presentation that you made happen!