Keeping You Safe: PLA Reopening Playbook August 2020 | Page 27

Policy for Physical/Social
Distancing
Scope:
This policy applies to all employees without exception in the event of a pandemic
or similar health crisis.
Guidelines:
In the event of an infectious disease outbreak, PLA may implement these social
distancing guidelines to minimize the spread of the disease among the staff.
During the workday, employees are requested to:
1. Avoid meeting people face-to-face. Employees are encouraged to use the
telephone, online conferencing, e-mail or instant messaging to conduct business
as much as possible, even when participants are in the same building.
2. If a face-to-face meeting is unavoidable, minimize the meeting time, choose a
large meeting room and sit at least one yard from each other if possible; avoid
person-to-person contact such as shaking hands.
3. Avoid any unnecessary travel and cancel or postpone nonessential meetings,
gatherings, workshops and training sessions.
4. Do not congregate in work rooms, pantries, copier rooms or other areas where
people socialize.
5. Bring lunch and eat at your desk or away from others (avoid lunchrooms and
crowded restaurants).
6. Encourage members and others to request information and orders via phone
and e-mail in order to minimize person-to-person contact. Have the orders,
materials and information ready for fast pick-up or delivery.
Outside activities
Employees might be encouraged to the extent possible to:
1. Avoid public transportation (walk, cycle, drive a car) or go early or late to avoid
rush-hour crowding on public transportation.
2. Avoid recreational or other meetings, activities, etc., where employees might
come into contact with contagious people.
05