BII RUNOFF
Your Data
( and Others’ Too)
Just Left The Building
Why uploading files to AI tools puts CRE firms at risk
BY MICHAEL MULLIN
It’ s the last Thursday of the month, and Matilda * on your team is trying to close out common area maintenance( CAM) reconciliations before the quarter ends. There’ s a stack of vendor invoices to cross-reference against the CAM budget— landscaping, snow removal, the elevator maintenance contract, three different cleaning vendors. Doing it by hand will take the rest of the day. So she scans the invoices, uploads the batch to a free AI tool, and asks it to total everything by category. Ninety seconds later, she has her answer. She moves on to the next task and never thinks about it again.
Down the hall, Louie * is doing something similar. A batch of tenant leases needs review to determine which tenants hold a right of first refusal, which renewals are coming due in the next twelve months, and the notice period each lease requires before a decision must be communicated It’ s exactly the kind of task that used to take a paralegal most of a week. Uploaded to an AI tool instead, it takes an afternoon.
HOW BII RUNOFF HAPPENS WITHOUT ANYONE REALIZING IT
These are real stories. We found them when we went looking for BII Runoff, that phenomenon when data sluices out of the company and into the wild via an innocent-looking AI tool, the same tool that Matilda used last night to envision new decor for her living room wall.
Neither of these people did anything wrong, by their own understanding of the job. They used the fastest available tool to solve a real problem. And in both cases, information that had no business leaving the building already had.
That exposure carries real consequences— regulatory, financial, and reputational, that most organizations don’ t fully account for until it’ s too late. Information that had no business leaving the building has already triggered those consequences.
8 ProtectMyIT. com