Floortellers Committee The floortellers committee shall have sufficient number of floortellers present at all times during business meetings to carry out the following duties:
• Count rising vote or show-of-hands vote as called by presiding officer
• Report count to chair of floortellers, who presents voting results to presiding officer
• Floortellers chair should post tellers at definite stations throughout the convention hall. Timekeepers Committee The chair of the timekeepers committee shall have a timekeeper on duty at all times during business meetings to( 1) time reports and debates according to adopted rules of the convention,( 2) give a thirty-second warning, and( 3) call attention of the presiding officer to any infringement of time rules. The timekeeper may be seated in front of the head table and have a sign printed“ 30-second warning” to facilitate the progress of the meeting without interruptions. Pages Committee The pages committee shall be responsible for a sufficient number of pages to be present at each meeting( business) to deliver messages and do errands as required by the state president, other state officers, and delegates to the convention. Pages should be stationed throughout the convention hall to aid in facilitating business. Elections Committee The Convention Chair will make arrangements for a room suitable for the elections, preferably with two doors to facilitate the movement of voters in and out of the room. Members of the Election Committee are appointed by the state president who will normally appoint one member from the local organization of each candidate for state office to the extent possible. The Elections Chair should arrange to meet with the members of the committee to go over their duties after the first business session. At the same meeting or just before the election begins, the state president or designee will administer the oath to the committee as follows:“ You, and each of you do solemnly swear, or affirm, that you will well and truly perform duties assigned to you in this election and that you will not discuss procedures, results, or any irregularities which may occur in connection with the election.”
The Election Chair shall:
• Appoint committee members to act as doorkeepers, credential clerks, and watchers necessary to expedite the election.
• Only members of the elections committee, the state president, those members currently voting or the parliamentarian will be allowed in the room where the election is being held.
• Prepare ballots, ballot boxes, and facilities for marking ballots.
• The doorkeepers will admit members to vote as there is room for them to enter. There should be no backup at any area of the election room. If indicated, doorkeepers will ask voters to pull out their badges to be marked to indicate that the voter has voted.
• Credentials clerks will compare the convention name badge to the credential card or list to determine that a member is entitled to vote and will give one ballot to each qualified voter. The clerk should then mark the credential card or list to document that a ballot has been given to that voter. If there is any question about the right to vote, the election chair will either solve the problem or contact the state president. Badges will also be marked / punched as the voter leaves after completing the voting process.
• Watchers, which should incude the Elections chair, will be placed at points to observe all voters in the room. The watchers may indicate where the voter should go next, but only brief conversation is allowed. If there is a problem, the voter and Elections chair should step out of the room to resolve it.
• Open the doors to the election room and close them promptly as scheduled by the convention program. Anyone in line at the time set for closing the polls may vote, but no one joining the line thereafter may vote. The chair or a designee should proceed to the end of the voting line at the time of closing to insure that this rule is followed.
• Take custody of the credential cards or list from the convention Credentials Chair and make sure that the cards or list are never left alone. At least two people should have the credential cards or list in their view at all times.
35 July 2009