Credentials Committee
The credentials committee is responsible for verification of and certification of the voting members of the convention body. Credentials cards completed at registration with verification of payment of registration fees will serve as a list of state officers, regional directors, district directors, standing committee chairs, local organization presidents, and all other categories registered. Credential cards for all attendees may be filled out prior to the convention but not filed with those of registered voters until payment of registration fee is verified by registration chair. The credential card for each attendee should be for the highest category of which the member is a part.
The Credentials chair will be given a list of the BPW / TN members in good standing about 10 days before the first business meeting of the convention. This list will identify members / students of locals, and members at large. This will be the official reference used to determine who is a member in good standing and their membership category. Any questions of status will be resolved by contacting the BPW / TN treasurer or Administrative Assistant for additions or changes made or the member supplying proof of payment of dues after the original list is obtained. To verify that an attendee has paid the registration fee, a registration card marked“ Paid” by the registration committee shall be provided to the credentials committee. Any questions about the status of an attendee in this area shall be referred to the Registration Committee Chair.
When the credential committee member has ascertained the eligibility of an attendee to vote, the attendee wil be given a ribbon or ribbons to designate their membership category. A member is entitled to a ribbon for each category of which the member is a part. Ribbons shall be purchased by the Registration Committee Chair or the Convention Chair and brought to the Credentials Chair at the time the registration desk opens. Ribbons shall be separate colors to identify the following categories: GOLD-- State officers and regional directors GREEN-- Local organization presidents, district directors, standing committee chairs, Immediate past state president, bylaws chair ORCHID-- Special committee chairs, task force chairs, Appointees BLUE Past state presidents WHITE-- Member of local, student of local, member at large entitled to vote RED-- Young Careerists ORANGE-- Individual Development Participant NO RIBBON-- Guests, one-day registrants
The credential committee shall have Credential Cards designating the voting category of each delegate or nonvoting members registered for the convention. The Credential Cards shall be filed by category: state officers, regional directors, district directors, standing committee chairs, etc. The Credential Cards are the official roll of delegates to the convention. Where a member is entitled to vote in more than one category, the member shall be filed under the highest office held. The credentidals committee may only count each attendee once in the total credential report. The chair of the credentials committee will report to the first business meeting of the convention, at times scheduled in the program, and as requestsed by the president, using the form shown in the appendix on Page 68. The information to be reported includes both the total registered for each category and the number entitled to vote. The number entitled to vote category must also state how many local organizations are represented to meet the criteria for a quorum. The credentials chair will deliver the credentials cards or a list of those eligible to vote, in alphabetical order, to the chair of elections no later than one( 1) hour prior to the opening of the polls. In the case of those members registering immediately before the 2 nd business meeting, the credentials chair shall deliver the credentials cards or a supplementary list to the chair of elections as soon as possible, but not later than the opening of elections. The credentials cards or list must never be left unattended while in the custody of the credentials chair or the elections chair. At the close of the convention, the credentials cards shall be given to the retiring president for retention until they are no longer needed. Credential cards of those not eligible to vote in the election of officers will be kept separately.
Clerk The clerk will read the roster for roll calls as required by the president. Doorkeepers Committee It shall be the duty of the doorkeepers committee to have at least one doorkeeper present at each entrance to the convention hall at all times during business meetings, and others as required, to check badges and admit only the persons permitted to attend, as set out by the rules adopted by the convention body.
34 June 2011