Sample— Official Call to Interim Board of Directors Meeting
To: State officers, regional directors, state committee chairs, local organization presidents, bylaws chair and immediate past state president
By authority vested in me as president of the BUSINESS & PROFESSIONAL WOMEN OF TENNESSEE, INC.( BPW / TN), and pursuant to vote of members of the board a meeting of the executive committee and the
board of directors is hereby called for __________________________________________. All acitivities are scheduled at ___________________________________________________________________ The following items of business will be presented for consideration and action.
Reports and recommendations from state officers, committee chairs, local organization presidents, and regional directors and district directors.
Approval of appointment of additional committee members( executive committee only) Report of study committees( namely) Election of nominating committee
Such other business as may properly come before the meeting to promote the work and effectiveness of BPW / TN
The executive committee will meet Friday, _____________________________.( Committee chairs having recommendations are invited to attend this meeting to present their recommendations, in writing)
The board of directors will convene at ________________ on ________________________. Thereafter, all meeting and functions will follow the official program, as adopted
All members of BPW / TN may attend meetings of the board of directors and may discuss matters presented for action. However, the making of motions and voting are limited to the board of directors.
Registration fee of $____________ applies only to those who pre-register at least five days prior to the formal opening of the board meeting. Registration fee after that time shall be $_____________.
Non members attending only any one or or more stated meals shall not be required to pay a registration fee.
A request for refund of paid pre-registration and stated meals may be approved only if made in writing to the president and the interim board chair by the person requesting refund, received no later than 72 hours prior to the first business meeting.
Half of only the registration fee will be approved only if made in writing to the state president and received no later than 24 hours prior to the first business meeting.
Registration fees are not transferrable from one member to another unless the transfer occurs between members of the same Local Organization. Transfers within a Local Organization will be allowed without prior approval of the state president.
___________________________________ Secretary
_________________________________________ President
30 August 2010