Nominations Chair and Committee It is the responsibility of the nominating committee to collect data and verify qualifications of candidates endorsed by local organizations for state officers, and regional directors. Nominating committee is:
• Composed of three( 3) members, each residing in a different grand division of the state;
• Elected at interim board of directors meeting from names submitted by the local organizations to the state president fifteen( 15) days prior to the meeting. Nominations may be made from the floor;
• The committee shall elect its own chair. Work of nominating committee— Elections at state convention:
• 120 days prior to convention, chair sends nominating forms [ Official Data Form for Candidates for Office ] to president of all local organizations, or published in the official state publication, asking for nominees and qualifications of candidates for office;
• These must be returned by local organization to chair postmarked no later than 60 days prior to annual convention by the date set by the state president. A photo and bio will be submitted with the Official Data Form; The nominations committee will transmit a bio and photo for each candidate qualified by the deadline to the Publication Editor for publication in the Achiever;
• 45 days prior to convention, chair compiles and submits list of qualified candidates, with summary of qualifications to all local organizations or publishes the information in the Achiever;
• 30 days after filing date, notify all local organizations of the offices for which no nominees have been received;
• Nominating committee shall verify eligibility of candidates endorsed for office by local organizations;
• The committee member will be responsible for verification of candidates from her grand division;
• The committee may recommend any individual for office where no nomination hs been received, but shall not have a vote;
• Candidates must give their consent to serve;
• Chair of nominations shall post names of nominees with brief summaries of qualifications and photograph in convention hall at least 3 hours prior to pre-convention board meeting;
• Report of nominating committee shall be submitted to convention body at first business meeting;
• Names of those nominated shall be placed on ballot;
• Conduct candidatesʼ forum with each candidate addressing convention body for no more than 3 minutes;
• Summaries of qualifications with a recent photograph shall be posted within 1 hour following close of first business meeting for those nominated from the floor.
Election of District Directors:
• Local organizations will send names of nominees for office of district director to state nominations chair postmarked no later than February 1 on the nominations form;
• Nominations chair will notify state president and regional director of any district without a nominee by March 1;
• State president and current regional director will contact the local organizations to secure qualified nominees. Services of the nominating committee may be requested.
Parliamentarian The president shall appoint a parliamentarian, subject to the approval of the executive committee, who will serve at all meetings of the exectuve committee, the board of directors and the state convention. The parliamentarian may be either a member or a non-member. The member parliamentarian will not be allowed the privilege of debate or vote except for ballot votes. General duties
• Be familiar with Robertʼs Rules of Order, Newly Revised
• Be familiar with state bylaws
• Be available to president for counsel, when requested
• Give opinion on questions when requested by presiding officer
• Refrain from entering into discussion in which parliamentary opinion may be asked
• Be available to local BPW members to answer parliamentary questions and to offer advice at boards and conventions.
General Duties of All Chairs Each chair shall deliver to successor, immediately after retiring from office, all accounts, records, books, papers, and other information belonging to the state and which may help the new chairs.
In addition to specific duties of each chair, each chair should be acquainted with Handbook Chapter XV, FINANCIAL POLICIES, and Chapter XVI, MISCELLANEOUS POLICIES.
26 June 2011