Specific Duties
• Follow exactly the rules and procedures and instructions issued by the state treasurer. Use the CURRENT year guidelines and instructions, since these may change from year to year
• Send to the state treasurer, at the specified time, dues for the district director of one dollar per member as per previous April 30 membership, using the proper forms for submission [ See Appendix, p. 65 ]
• Prepare legible typewritten copies of the appropriate forms for membership transmittal, and send the proper number of copies of forms with remittance to the state. [ See Appendix, pp. 75-77 ]
* Send notice to the state treasurer of any transfer in members and any secondary memberships in the LO. [ See Appendix, p. 78 ]
• Keep an itemized record, in a permanent file, of all receipts and expenditures and give a written report of the same at frequent intervals as required by the local organization
Parliamentarian
The president may appoint with the approval of the executive committee a parliamentarian who will serve at all meetings of the local organization and at meetings of the executive committee and board of directors.
General Duties
• Be familiar with local organization and state bylaws
• Be familiar with Robertʼs Rules of Order, Newly Revised
• Be available to the president for counsel, when requested
• Give opinion on questions when requested by presiding officer
After the parliamentarian has expressed an opinon on a point, the chair has the duty to make the final ruling, and, in doing so, has the right to follow the advice of the parliamentarian or to disregard it.
• Refrain from entering into discussion in which parliamentary opinion may be asked.( Parliamentarian, if local organization member, has the right to make motions and vote.)
Local Organization Committees
The local organization shall have standing committees which duplicate in name and operation those of the state and such other committees as are deemed necessary to carry on the work of the local organization.( See bylaws for duties.)
The chairs must be members in good standing. They are appointed by local organization president, with the approval of the executive committee. The chairs may assist in appointing their own committee members.
The president is an ex-officio member of all committees with the exception of the nominating committee. The finance chair is an ex-officio member, without vote, of all committees disbursing money. The president and the issues management chairs should be invited to all committee meetings.
For appointment of committees, duties of officers, and general procedures, refer to local organization bylaws. In the event there is a conflict with any of the above, the bylaws supersede any of the provisions outlined.
14 July 2009