Recording Secretary Qualifications
• Accuracy
• Conscientious and prompt attendance at meetings
• Know parliamentary procedure
• Previous secretarial experience is a valuable asset Specific Duties.
• Record accurate minutes of the proceedings of all meetings of the local organization, executive committee, and the board of directors
• Keep a list of the names and addresses of all members
• Prepare in a permanent file all records and letters of value to the local organization and its officers to be transferred to successor upon expiration of term of office
General Duties
• Record in the minutes exact wording of motions, maker of motion, and action taken( motion was approved— motion was lost— motion was referred to a committee, etc)
• Send president copy of minutes of preceding meetings and a statement of unfinished business in advance of meetings
• Minutes should contain a record of all business transacted. Minutes should be preserved in a permanent form with numbered pages.
Corresponding Secretary Qualifications
• Ability to read clearly
• Previous secretarial experience is a valuable asset
• Know parliamentary procedure
Specific Duties
• Conduct the correspondence of the local organization * Send to the persons designated by BPW / TN:
The names and addresses of all officers on prescribed forms immediately after their election;
The names and addresses of all standing committee chairs on prescribed forms as soon as they are appointed;
• Report all changes as soon as made General Duties
• Present official correspondence to members in summary form identifying originator( s) before reading correspondence.
Treasurer Qualifications
• Experience in finance and bookkeeping
• Meticulous attention to detail and accuracy
• Integrity and responsibility
• Be prepared to perform the duties of the office in a most efficient and timely manner
• Know parliamentary procedure
13 July 2009