Both parents and students should be aware of the following guidelines related to student records.
A) Directory Information- The Enfield Board of Education shall give annual notice during the first week of each school year, and individually as students enroll during the remainder of each school year, that the items listed below are considered“ directory information”. Such items will be released by the school at the discretion of the Superintendent of Schools, without further comment, unless the parent informs the principal of the student’ s school, in writing, within two weeks of notification, any or all items he / she does not wish to be released, without prior written consent.
The Enfield Public Schools define the following as“ directory information”: Student’ s name and address
Dates of attendance
Grade level
Honors or awards received Participation in activities or sports Schools attended( in Enfield) Home Telephone Number
Representatives of the armed forces must have the same opportunity for access to this data as nonmilitary recruiters, higher education representatives, and commercial concerns B. Parent Rights – parents and eligible students( those 18 years or older) have the right to: 1. Inspect and review the student’ s education records. 2. Request the amendment of the student’ s education records to ensure that the records are not inaccurate, misleading, or otherwise in violation of a student’ s privacy rights or other rights.
3. Consent to disclosure of personally identifiable information contained in the student’ s education record, except to the extent that the Family Educational Rights & Privacy Act regulation authorize disclosure without consent
4. File with the U. S. Department of Education a complaint concerning alleged failures by the Enfield Public Schools to comply with the federal regulations
5. Obtain a copy of the Enfield Public Schools policies for student education records. Copies of these policies are located in the office of the Superintendent of Schools and in the Principal’ s office of each school of the district.
C. Record Retention Policy – For the purpose of complying with Sec. 10-15b of the Conn. General Statues, student data is classified as Category A, B, or C and has different time-lines for the destruction of records. CATEGORY A – records are kept for 50 years and include: Name, address, date of birth Attendance dates Name of parents, address, phone number Academic work and level of achievement
CATEGORY B – information is data needed to formulate educational programs for students, but not absolutely necessary over an indefinite period of time. Included in this category may be: Standardized test scores Speech and hearing evaluations Individual diagnostic reading tests
CATEGORY C – includes verified information necessary for the formulation of prescriptive plans designed to meet the unique needs of selected students. These would include: Health Records Psychological reports School Social Work summaries Reports of serious recurrent behavior patterns Planning & Placement Team findings
Revised 9 / 8 / 2025