Document Management - White Paper (ID 5277).pdf Jul. 2014 | Page 23

that describe the purpose or content of the document -whenever they save a document. The keywords/tags become
part of the document’s metadata. Meaning literally “data about
data,” metadata also includes automatically retained information
such as timestamps and authorship. The user-defined tags and
keywords, however, become the usual means of document
identification during retrieval.

With metadata associated with the document, however, the
document is instantly retrieved with a keyword search on
“proposal,” “brown,” or both.

Users who describe the file in terms of its metadata properties
can quickly and easily pinpoint the exact document. For
instance, typing the search t