Document Management - White Paper (ID 5277).pdf Jul. 2014 | Page 17

Streamlined Business Processes
Faster file retrieval, better organization, and increased data
security are the immediate results of adopting a digital document
management strategy. Beyond these advantages, managers can
also make significant improvements in their business processes.
By using a document management solution to automate recurring
procedures, managers gain higher levels of productivity and
quality control. With a few basic customizations based on their
own business rules, they can make almost any office task faster
and easier.
Applying automation to workflow is relatively simple once an
organization has an effective document management solution
in place. Automated tasks can be added gradually and refined
according to practical use. The right document management
solution for your organization will:
• Cut time spent on repetitive computing tasks.
• Maintain consistent record keeping and file nomenclature.

• Eliminate mistakes and quality lapses that occur due to skipped
steps.
• Facilitate clearer and more reliable communication.
• Provide managers a birds-eye view over work progress.
• Trace the source of work bottlenecks and employee errors.
• Allow greater staff flexibility -- new employees or substitute staffers
will need less training on procedures since the system will guide
them through the process.
Managers can use automation to impose a disciplined approach to
complicated, multi-user workflows, where a single misstep can affect
an entire chain of actions. In addition, they can apply configurations
on a wide variety of simple tasks to eliminate repetitive work.
In either case, embedding business rules into a document
management system extends the benefits of the solution well beyond
the initial productivity gains from improved organization and retrieval.

Cypress Heart
Cardiology group tracks the circulation of medical transcriptions
Cypress Heart, a Wichita-based cardiology clinic, conducts nearly 2,000 appointments every