Wyboston Lakes Resort launches hybrid event tech with major staff event
organisations need during this challenging time as they maintain communication and engagement through events .”
To increase delegate numbers on site , the decision was taken to host the hybrid event twice on one day , once in the morning and again in the afternoon .
The venue ’ s events team planned the event with precision and held a rehearsal the day before to ensure a seamless delivery for both the live and online audience .
The modern and spacious 380-acre conference , training and leisure resort in Bedfordshire gathered 200 employees with its new comprehensive hybrid events solution .
In a momentous year where business has changed rapidly , it was imperative for the management team at Wyboston Lakes Resort to bring together employees from across its two event venues as well its hotel , restaurant , spa and golf course for an event in September .
The meeting was designed to inform , update , engage and motivate staff on the resort ’ s major developments over the past six months and near future , particularly for members who had been away from the business , and to share some positive news . give event organisers the opportunity to create all the elements of an engaging and successful live conference or event within a combined virtual and live format .
Louisa Watson , director of marketing at the Resort , said : “ With current restrictions around large events , hybrid makes it possible to bring teams , clients and suppliers together . Our hybrid events solution not only replicates but enhances the event experience . And it was the perfect solution for our internal event . It provided a safe and flexible option , while reducing travel , which is in line with our green credentials . Hybrid events can also be a good way of keeping costs under control , which is something many
Covid-safe To ensure the safety of delegates attending in person , each received information prior to the event advising them on the venue ’ s Covid-secure regulations . A tried and tested Safe Events Plan is in place , which features temperature check technology , one-way systems and the rearrangement of layouts and reduced maximum capacities to allow for social distancing . Other measures are an online food ordering portal for use in the bar and bedrooms , intensified cleaning regimes , hand sanitising stations and guest in-room information all online .
This policy was first implemented in April for the NHS , which has used the Resort ’ s event facilities for essential training since the beginning of the first
The challenge Government guidelines in response to Covid-19 at the time posed a challenge because only business meetings of up to 30 socially distanced people in a Covid-secure environment were permitted at the time . The management team at Wyboston Lakes Resort also wanted to find a way to accommodate more people in-person while adhering to social distancing rules and government policy . The safety and wellbeing of staff was paramount .
The solution The solution came in the form of a new bespoke hybrid events platform . The resort ’ s team partnered with Maddison Media , one of the UK ’ s leading suppliers of staged events who had developed the technology . The platform is designed to