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COSMOPROF MIAMI 2027 Miami Beach Convention Center- Hall A-D January 26-28, 2027
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Material Handling Q & A
Questions and Answers
What is material handling( also referred to as drayage)? Material handling is the process of unloading your freight from your shipping carrier, either at the warehouse or show site, delivering it to your booth, storing your empty containers( empties) if required, returning of your empties at the close of show, and then reloading your freight back onto your shipping carrier.
What is the definition of“ freight”? Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.
What is a“ certified weight ticket”? A printed weight ticket from a scale certified or inspected by a government authority such as the Dept. of Agriculture, indicating the date weighed, the weight of the shipment and the vehicle ID of the unit being weighed.
Important Facts About Advance Shipments
All shipments that are addressed to the advance warehouse address( please refer to“ Advance Warehouse” shipping labels included in this manual).
EXPO CCI will begin accepting your shipments 30 days prior to first show open day( dates may vary depending on show schedule, please see show information details for receiving dates).
The warehouse will receive shipments Monday-Friday, 8:30am-3:30pm, excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late surcharge.( Please refer to the“ Show Information” page included with this manual for deadline date.)
Crates, cartons, skids, fibercases and carpets can be accepted at the warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose / uncrated shipments and / or machinery to warehouse. You must ship those items direct to show site.
All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
Material Handling Charges
What determines how much I am charged? Charges are based off the weight from your inbound weight ticket included with your shipment.
How do I calculate material handling charges? Material handling services, whether used completely, or in part, are offered as a package. For example: 185 Ibs. = 185 lbs X RATE = $ Amount or minimum charge, whichever is greater.
Will there be any additional charges? Additional charges may apply. Please review the Material Handling Authorization and Material Handling Information forms included in the manual for all applicable fees.
What is considered a small package? Shipments that arrive via small package carrier such as FedEx Express Service, UPS small package service or DHL small package service AND do not have a certified weight ticket included with shipment. This will typically refer to any small packages weighing under 50 lbs. Please refer to the Material Handling Authorization for the weight range of a small package
How do I calculate my small package shipment? Charges for specialized carrier shipments are based on per carton, per delivery. Example: I’ m shipping 3 packages via FedEx, how much will I be charged? 3 x small package fee = $ amount charged.
Please be advised that your whole shipment may not arrive to its destination at one time. Therefore, you will be charged per each delivery.
Weights from multiple shipments delivered on the same day from the same carrier will be combined. In these cases, standard material handling rates may apply, based on total weight.
What is the difference between material handling and shipping? Shipping is the process of carrying your shipment from your location or pickup area to its destination and also the process of returning your shipment back to your location after the close of the show.
Material handling begins at the time your shipment arrives to the docks( please refer to‘ What is material handling?” for the full definition.)
Do I need to order a forklift to unload or reload my freight? No, please do not order a forklift for unloading / reloading of your materials.
Crated- Uncrated- Special Handling
What are CRATED materials? Materials delivered that are skidded or in a container that can easily be unloaded / reloaded with no special handling required.
What are UNCRATED materials? Materials delivered that are loose, pad-wrapped or unskidded without proper lifting bars and / or hooks.
What is SPECIAL HANDLING? Shipments delivered that require extra labor for stacking or unstacking containers on a truck( cubic loading), tarping or untarping freight o containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials.
Important Facts About Direct Shipments
What are direct shipments? All shipments that are addressed directly to the exhibit facility( please refer to“ Direct to Show” shipping labels included in this manual).
Shipments must arrive during exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.
All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required. Crates weighing over 5,000 Ibs. or loose / uncrated shipments must be shipped direct to show site to arrive during exhibitor move-in times. All shipments must be prepaid, no collect on delivery shipments will be accepted.
Liability Insurance
What is and why would I need liability insurance? Accidents happen, therefore, most show organizers and facilities require liability insurance. Please refer to your booth contract for exact minimums required. Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show.
Outbound Shipments
You must complete an EXPO CCI Bill of Lading( BOL) for all outbound shipments. A BOL will be distributed at show site if all services have been paid in full, or you can request one at the customer service desk. Upon completion of packing and labeling of your materials, complete the BOL with all required information, and return to customer service.
If you have questions on how to complete your Bill of Lading( BOL), please ask a EXPO CCI customer service representative located at the customer service desk. If you are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, EXPO CCI will either reroute your freight through the carrier of our choice or return to the local warehouse( whichever is indicated on your BOL).
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