COM 295 MENTOR Career Begins/com295mentor.com COM 295 MENTOR Career Begins/com295mentor.com | страница 30

· Addressees. When sending a memo to a long list of people, include
the notation See distribution list or See below in the position at the top;
then list the names at the end of the memo. Arrange this list
alphabetically, except when high-ranking officials deserve more
prominent placement. You can also address memos to groups of
people--All Sales Representatives, Production Group, New Product
Team.
· Courtesy titles. You need not use courtesy titles anywhere in a memo;
first initials and last names, first names, or even initials alone are
often sufficient. However, use a courtesy title if you would use one in a
face-to-face encounter with the person.
· Subject line. The subject line of a memo helps busy colleagues
quickly find out what your memo is about, so take care to make it
concise and compelling.
· Body. Start the body of the memo on the second or third line below
the heading. Like the body of a letter, it's usually single-spaced with
blank lines between paragraphs. Indenting paragraphs is optional.
Handle lists, important passages, and subheadings as you do in letters.
· Writer's initials. Unlike a letter, a memo doesn't require a
complimentary close or a signature, because your name is already
prominent at the top. However, you may initial the memo--either
beside the name appearing at the top of the memo or at the bottom of
the memo. Format consistent with APA guidelines.
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COM 295 Week 4 CAREER CONNECTION Resume
Building