Reminders for all Booth Types
Insurance
Insurance liability is the full and sole responsibility of the exhibitor . Each party ( the " Indemnifying Party '') shall at all times protect , indemnify , defend , and keep the other party , its affiliated and related entities , and their respective agents , business invitees , contractors , directors , employees , officers , representatives , and shareholders harmless from and against any and all losses , costs , damage , liability , or expenses ( including reasonable attorney ' s fees and defense costs ) the indemnified party may suffer as the result of any third party claims , demands , costs , or judgments to the extent arising from , out of , or related to the Indemnifying Party ' s occupancy and use of the exhibit premises or part thereof , as well as the acts or omissions of the Indemnifying Party , its agents , business invitees , contractors , directors , employees , officers , representatives , or shareholders including , without limitation , their negligence , recklessness , or willful misconduct . ISPA and GES are not responsible for lost or stolen Items .
Food & Beverage Show management and / or exhibitors may distribute sample food and / or beverages as long as samples dispensed are products manufactured , processed or distributed by the exhibiting company ( logo bottled water is an exception ). Quantities are limited to “ sample ” sizes of ( 1 ) ounce for food items and two ( 2 ) ounces for nonalcoholic beverages . Exhibitors must obtain written permission for alcohol service , which may only occur after 4pm each day . Food and beverage items used as traffic promoters ( i . e ., popcorn , coffee , ice cream ) must be purchased from The Venetian . All alcoholic beverages must be purchased from Mandalay Bay and dispensed by Mandalay Bay bartenders ( prevailing rates will apply ). Product liability insurance is required when sample food is distributed at Mandalay Bay . Mandalay Bay will institute a charge for any rental equipment , storage of items , or cleaning of equipment associated with the distribution of samples .
Selling ISPA encourages business-to-business relations and order-taking ; however , no selling is permitted on the exhibit hall floor or in authorized suites . Orders may be taken on-site but must be fulfilled and finalized once you return to your place of business . ISPA reserves the right to remove any exhibiting company found soliciting onsite sales or exchanging currency on the Expo floor .
Americans with Disabilities Act ( ADA ) All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ( ADA ) and are encouraged to be sensitive , and as reasonably accommodating as possible , to attendees with disabilities . Information regarding ADA compliance is available from the U . S . Department of Justice ADA Information Line ( 800.514.0301 ) and from
usdoj . gov / crt / ada / infoline . htm .
Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors , hall laborers or installation / dismantling equipment such as forklifts . Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open . Refer to local building codes that regulate temporary structures .
Exhibitors should ensure any display fixtures such as tables , racks or shelves are designed and installed properly to support the product or marketing materials to be displayed upon them .
Flammable and Toxic Materials All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant . A flame-proofing certificate should be available for inspection . If you plan on lighting candles , please contact ISPA Headquarters prior to Conference .
Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility .