Demonstrations As a matter of safety and courtesy to others , exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits . It is the responsibility of each exhibitor to arrange displays , product presentations and demonstration areas to ensure compliance . Demonstrations or solicitation of attendees in the aisles or anywhere outside paid booth space is not permitted .
Special caution should be taken when demonstrating machinery or equipment with moving parts , cooking equipment with an open flame , or any product that is otherwise potentially dangerous . Exhibitors should establish a minimum setback of three feet ( 3 ’) and / or install hazard barriers as necessary to prevent accidental injury to spectators . Sound demonstrations should not exceed 85 decibels . Additionally , demonstrations should only be conducted by qualified personnel .
Sound / Music In general , exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors . Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle . Rule of thumb : Sound and noise should not exceed 85 decibels . ISPA reserves the right to govern all sound levels in the Expo
Booth Install and Dismantle ( Using an EAC ) An Exhibitor Appointed Contractor ( EAC ) is a company other than the “ general or official ” service provider that requires access to a booth during installation and dismantling . If an exhibitor plans to use an EAC , the exhibitor should be familiar with all rules regarding compliance , complete a Noticed of Intent form and submit a Certificate of Insurance via
the GES online portal . Exhibitors not using an EAC will need to provide proof of fulltime employment ( medical identification card or payroll stub ) for personnel upon request of show management .
Additional Facility Restrictions
1 . Candles : Special permits are required for the use of candles . Please contact ISPA if you wish to submit a request for a permit to burn candles within an exhibit space . The deadline to submit a request is March 31 , 2023 . The permit fees are the responsibility of the exhibitor and approval through the local governing fire marshal cannot be guaranteed .
2 . Drones : The casual or recreational use of any drone or unmanned aerial vehicle is not allowed on property whether inside or outside of the Sands Expo .
3 . Flooring : A finished floor is strongly encouraged to help define each booth . Should a booth have an elevated floor , exhibitors are required to display proper caution signage . 4 . Helium Balloons : Helium balloons are not permitted . 5 . Hanging Signs : Hanging signs that are rigged from the ceiling are not permitted . 6 . Live animals : With the exception of service animals , live animals are not allowed within any exhibit area without written approval . 7 . Minors : Children under the age of 16 are prohibited from the ISPA Expo floor during set up hours . 8 . Sound / Music : Exhibitors may use sound equipment in their booths as long as the noise level does not disrupt the activities of neighboring exhibitors . Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle . Rule of thumb : Sound and noise should not exceed 85 decibels . ISPA reserves the right to govern all sound levels in the Expo .
9 . Vehicles Displayed in the Expo : Special permits are required for vehicles displayed on the Expo floor and must be requested for approval through ISPA . The deadline to submit a request is March 3 , 2023 . Permit fees are the responsibility of the exhibitor and approval through the governing fire marshal cannot be guaranteed .