Guidelines
Room Rental | Rates will apply to all non-member functions and will be quoted by the Catering Office at the time of booking . The room rental fee includes standard set up , clean up , in-house white , ivory or black tablecloths / napkins / skirting , china , silverware , stemware , tables , and chairs . Any rental items ( chair covers , rented chairs , centerpieces , etc .) are the responsiblility of the vendors for all the set up and takedown and not Bearpath Golf and Country Club .
Food Minimums | Food minimums will apply to all functions and will be quoted by the catering office at the time of bookings . Food minimums do not include beverages , taxes or service charge .
Deposits & Payments | A $ 5,000 non-refundable deposit will be required for all weekend events . The deposit is non-refundable and is applied towards payment of the final bill . An estimated bill will be presented for prepayment and payment must be received 72 hours prior to the evemt . Additional payments will be requested following the function . In the event of overpayment , the accounting department will issue a check or a refund to your credit card at the earliest possible date . There will be a 2.75 % convenience charge for all credit card payments .
Guarantees | Please contact the Catering Office 72 hours prior to your event with the guaranteed number of guests that will attend . This is the minimum you will be charged . If no guarantee is submitted , we will consider the last number given to the Catering Office to be the guarantee .
Guest List | Guests entering the Bearpath gated community will be required to check in with the gatehouse guard upon their arrival . Please submit a typed alphabetized guest list and vendor list to the Catering Office no later than two days prior to your event to ensure admittance .
Service Charge & Taxes | All banquet and catering charges are subject to a 22 % service charge . Food prices are subject to 7.525 % sales tax . Liquor prices are subject to 10.025 % sales tax . All service charges are taxed as required by the State of Minnesota . For purposes of Minnesota Statutes , section 177.23 , subdivision 9 , we are required to inform you that the service charge is not a gratuity and is the property of Bearpath .