• Detection: How will an emergency be
discovered? Are there automatic detectors?
• Raising the alarm: How will those at
risk be alerted? How will assistance be
summoned?
• Evacuation: Who all must be evacuated?
• Containment: How will the emergency be
prevented from spreading?
• Response: What must be done to regain
control? When can people return to work?
For each emergency foreseen, complete an
emergency response sheet. An emergency
arrangement sheet for sewing room during
fire is shown in Table 4.
Table 3: Rating the risk involved in the job
PROBABILITY
SCORE
A certainty – likely to happen at any moment
10
Highly probable – could occur 2 or 3 times a year 8
Likely – would expect to happen once a year 6
Improbable – would not expect to happen in 2-3 years 4
Unlikely – would not expect to happen in 5 years 2
Table 4: An emergency arrangement sheet for sewing
room during fire
Area: Warehouse
Detection Automatic smoke detectors / manual glass break points
Alarm Continuous ringing bell & visible intimation by person
Evacuation Via main entrance / Through fire exit doors
Containment Use fire extinguishers if possible / Switch off electrical connection / Close all
doors and windows while leaving
Hazardous substance Large quantity of white petrol present in store
Table 5: Routine inspection checklist
Look at Look for
Access Fire exit doors free. Fire exit route not obstructed
(means of escape) Fire doors clearly marked
Fire Precautions Fire extinguishers in good conditions at fire points and easily accessible.
Fire alarm points readily accessible and clearly marked
Emergency action details displayed in local language
Electrical Safety
Fuseboards/switchgears secured and closed
Cables free from damage
Plug tops intact and no loose connection
Equipment
Guarding in a position and secured
Emergency stop controls
Working effectively
Lighting
Safety Policy
of ABC Limited
We (The Company)
are committed to the
development and
implementation of
management practices
designed to ensure the
Health & Safety, and
Welfare of employees,
customers and
neighbours.
The standards of
safety within individual
departments are seen
as everyone’s concern
and all employees are
expected to take an
active part in assisting
the company to achieve
and maintain these
standards.
It is the responsibility of the Manager to
ensure that appropriate maintenance
programmes are devised and implemented for
different safeguards like:
Fire alarm detection system (statutory
inspections); lifts, hoists, generators
(statutory inspections); compressor
pressure release valve; steam boiler
pressure release valve; machine belt
guards; and eye protection glass;
emergency stop switch in automatic
workstation; and helmets, masks,
wire gloves.
For each safeguard determine the
maintenance required, the frequency and
person who will do the work.
Routine inspections
To ensure that all necessary control measures
are used and remain effective, there is a need
for routine inspection. To decide who will
inspect and when the inspection will be made,
prepare a checklist similar to Table 5.
Information on
individual factory’s
performance will
be collected and
monitored. Safety
panels consisting of
senior production
personnel and
representatives of
employees will meet
on a regular basis to
discuss problems. Training records
Standards of
compliance will be
monitored throughout
the group factories by
inspections and audits. • The emergency arrangements.
We (The Company)
believe that through
these measures all
group employees will
make a substantial
contribution to the
enhancement of health
& safety procedures
above the high levels
that have already been
attained. Action list
General workplace lighting effective
Specific task lighting (needlelights) operational
Emergency lighting operational when required
Windows cleaned effectively
Ventilation & Comfort
Maintenance of controls
Adequate in numbers and operational
Humidity and temperature maintained
58 Apparel Online Bangladesh | JULY 2017 | www.apparelresources.com
Everyone must be trained in the safety
requirements of the work they do. Training
must be provided when:
• Starting work for the first time in your area,
• Transferring to other work activities,
• New equipment/methods introduced.
All those who work in your area must know:
• The hazards their work may involve.
• The precautions they must take to
ensure safety.
A Training Record Form should be filled up
with all safety training and instruction details
as a proof of training and also inventory of
work force.
During your initial hazard survey, record all
those matters that require attention in Action
List Form. For each action, set a target date for
completion and update when completed. This
form may be used recording new discovery
during routine inspection.
Conclusion
Although making a manual is a tedious and
cumbersome work, it is worth drafting a
manual for an organization. It not only brings
transparency and clarity of processes, but
clearly defines responsibility and authority. A
well-drafted manual assist in worker-related
legal issues. The manual should be drafted by
trained professionals, since a poorly drafted
manual may cause damage to the company.