2. Attending classes regularly and thereby keeping up with the learning;
3. Seeking assistance from her teachers, when required and in a timely manner; and
4. Availing herself of the additional support structures in the school such as Peer Tutoring and Learning Strategies when she feels she needs additional forms of support.
Student progress is monitored by teachers and Student Services ensuring early intervention and support is provided to students who are struggling. Evidence of challenge is revealed through:
1. Frequent or long periods of absence that appear to be unrelated to an explainable issue such as illness;
2. A relatively high number of assessments being completed after the assigned date;
3. A relatively high number of assessments outstanding in one or more courses; or
4. Completed assessments demonstrating a lack of progress from an“ emerging” level.
Early Intervention
When a concern regarding a student’ s academic progress requires more than a conversation or email alert, details about the nature of the concern are shared with the student and, as required, her parents / guardians by the teacher.
Depending on the response or action taken by the student, the teacher will alert the student’ s advisor, Head of Grade and Student Services. Depending on what is known at the time, the Advisor, Head of Grade or the Assistant Director, Teaching and Learning will solicit input from all teachers on the progress being made in all courses.
In the event that there is a pattern or the existing concern extends beyond a single course, a School-Based Team meeting will be held which is a meeting attended by all teachers of the student in question and any outside professionals as appropriate. Together, they explore the challenges, propose actions of support, create a monitoring plan and assign responsibilities. Depending on the needs of the student, outside support may be required and this will be recommended to the student and their parents / guardians. Parents will be included in this process by meeting with the students assigned case manager or advisor.
Progress will continue to be monitored by the student’ s Advisor and actions taken should there be any further decline in any of the areas of concern. Action may include increased support, modification or further changes to course load or course enrolment, or direct intervention such as mandatory tutorials or Learning Strategies sessions. As circumstances demand, a contract toward improvement will be put into place.
‘ Academic Probation’- Contract Toward Improvement
When it becomes evident that the student is enrolled in courses which are within her ability to be successful and the school-based academic support offered to a student is either not fully being taken advantage of by the student or the student requires additional outside support which is not yet in place, a student will be placed on‘ academic probation’. This will be structured in the form of a contract.
The Director, Senior School, and other administrators as required, will meet with the student and her parents / guardians, to review the student’ s progress in the school and the actions taken to date. At this meeting, the student and her parents / guardians will be given an opportunity to articulate their understanding of the challenges currently being experienced by the student. Similarly, the School will outline the situation that has resulted in a contract toward improvement. This contract will identify:
• What is required of the student to demonstrate improvement, such as:
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