Flammable and Toxic Materials All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant . A flame-proofing certificate should be available for inspection . If you plan on lighting candles , please contact ISPA Headquarters prior to Conference .
Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility .
Electrical Every exhibit facility has different electrical requirements ; however , minimum guidelines are suggested :
• Non-grounded two ( 2 ) wired extension cords are not permitted .
• Extension cords shall not be run under carpet / rugs unless designed to or is approved by the in-house electricians .
• There shall be a three ( 3 ) foot clearance between lights and combustibles .
• All electrical cords , devices and equipment shall be free from defects .
• All electrical cords in the path of travel shall be taped down to prevent tripping .
• All 110-volt wiring should be grounded three-wire .
• Wiring that touches the floor should be “ SO ” cord ( minimum 14-gauge / three-wire ) flat cord , which is insulated to qualify for “ extra hard usage ”.
• Cord wiring above floor level can be “ SJ ” which is rated for “ hard usage ”.
• Using zip cords , two-wire cords , latex cords , plastic cord , lamp cord , open clip sockets , and two-wire clampon fixtures is not recommended and is often prohibited . Cube taps are not recommended and are often prohibited .
• Power strips ( multi-plug connectors ) should be UL approved , with built-in over-load protectors .
Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting :
• No lighting , fixtures , lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space .
• Lighting should be directed to the inner confines of the booth space . Lighting should not project onto other exhibits or show aisles .
• Lighting which is potentially harmful , such as lasers or ultraviolet lighting , should comply with facility rules and be approved in writing by exhibition management .
• Lighting that spins , rotates , pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event .
Storage Fire regulations in most exhibit facilities prohibit storing product , literature , empty packing containers or packing materials behind back drapes or under draped tables . In most cases , however , exhibitors may store a limited supply of literature or product appropriately within the booth area , so long as these items do not impede access to utility services , create a safety problem or look unsightly . If you have special storage needs , please contact GES to explore their storage offerings .
Subletting & Use of Space No exhibitor shall assign , share , sell or sublet any part of its assigned space , nor represent , advertise or distribute literature for the product or services of any other company or individual . Exhibitors are not permitted to feature names of non-exhibiting manufacturers , brands , distributors or agents in the exhibitor ’ s booth space unless the names or products are a subsidiary company or brand owned by the contracted exhibiting company or their parent company . Upon request , all exhibitors must be prepared to show proof of business relationship with affiliated company . Distributors may submit a request to be qualified as an ISPA Distributor if multiple non-proprietary brands are requested to be displayed within a Distributor ’ s booth .