Reminders for all Booth Types
Insurance
Insurance liability is the full and sole responsibility of the exhibitor . Each party ( the " Indemnifying Party '') shall at all times protect , indemnify , defend , and keep the other party , its affiliated and related entities , and their respective agents , business invitees , contractors , directors , employees , officers , representatives , and shareholders harmless from and against any and all losses , costs , damage , liability , or expenses ( including reasonable attorney ' s fees and defense costs ) the indemnified party may suffer as the result of any third party claims , demands , costs , or judgments to the extent arising from , out of , or related to the Indemnifying Party ' s occupancy and use of the exhibit premises or part thereof , as well as the acts or omissions of the Indemnifying Party , its agents , business invitees , contractors , directors , employees , officers , representatives , or shareholders including , without limitation , their negligence , recklessness , or willful misconduct . ISPA and GES are not responsible for lost or stolen Items .
Food & Beverage Show management and / or exhibitors may distribute sample food and / or beverages as long as samples dispensed are products manufactured , processed or distributed by the exhibiting company ( logo bottled water is an exception ). Quantities are limited to “ sample ” sizes of two ( 2 ) ounces for food items and three ( 3 ) ounces for non- alcoholic beverages . Exhibitors must obtain written permission for alcohol service , which may only occur after 3 pm each day . Food and beverage items used as traffic promoters ( i . e ., popcorn , coffee , ice cream ) must be purchased from Aventura . All alcoholic beverages must be purchased from The Broadmoor and dispensed by The Broadmoor bartenders ( prevailing rates will apply ). Charges will be incurred for any rental equipment , storage of items , or cleaning of equipment associated with the distribution of samples through the host facility .
Selling The Expo is held strictly as a means for product and / or services exhibiting and display . ISPA encourages business-to-business relations and order-taking ; however , no selling is permitted on the exhibit hall floor or in authorized suites . Orders may be taken on-site for future delivery only but must be fulfilled and finalized once you return to your place of business . Over-the-counter or retail sales of any products or services are strictly prohibited during the Conference . Vendors must not complete sales by receiving payment / payment information or delivering their products in any contracted ISPA space during the Conference . This policy will be strictly enforced and ISPA reserves the right to remove any exhibiting company found exchanging currency or payment information on the trade show floor or in the convention areas , with no refund of booth or membership fees .
Americans with Disabilities Act ( ADA ) All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ( ADA ) and are encouraged to be sensitive , and as reasonably accommodating as possible , to attendees with disabilities . Information regarding ADA compliance is available from the U . S . Department of Justice ADA Information Line ( 800.514.0301 ) and from usdoj . gov / crt / ada / infoline . htm .
Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors , hall laborers or installation / dismantling equipment such as forklifts . Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open . Refer to local building codes that regulate temporary structures .
Exhibitors should ensure any display fixtures such as tables , racks or shelves are designed and installed properly to support the product or marketing materials to be displayed upon them .