414.00 RACIAL/BIAS-BASED PROFILING
414.3
DATA COLLECTION, COMPILATION, AND REPORTING
REQUIREMENTS
(Revised 04-09-10) (Revised 12-08-14) (Revised 03-01-16) (Renumbered 07-27-17)(Revised 09-01-17)
A. Collection and Reporting Guidelines
1. For each motor vehicle and subject stop not related to a dispatched call for service, the
primary officer involved in the stop shall collect information in compliance with the State
of Texas Racial Profiling laws and this policy.
2. For each asset forfeiture event, information on the person in control of the property shall
be collected in compliance with this policy.
3. The motor vehicle stop information collected shall be compiled into an annual report
covering the period January 1 through December 31 of each year, and shall be submitted
to the Mayor and City Council no later than March 1 of the following year.
4. The subject stop information collected shall be compiled into an annual report covering the
period of January 1 through December 31 of each year, and shall be submitted to the Police
Chief no later than March 1 of the following year.
5. The Crime Analysis Unit is responsible for ensuring the motor vehicle and subject stop
information is reviewed and analyzed on an annual basis, pursuant to this policy. The
review shall include a review of the data collected and citizen concerns to determine if the
policies and practices regarding motor vehicle or subject stops can be improved. (A 1.2.9d)
6. The annual reports shall not include identifying information about any individual stopped
or arrested, and shall not include identifying information about any peace officer involved
in a stop, arrest or asset forfeiture.
B. Motor Vehicle and Subject Stop Collection, Compilation, and Reporting Requirements
1. Each officer shall make the following report for each motor vehicle stop and for every
subject stop to which an officer is not dispatched:
• a physical description of the driver involved in a motor vehicle stop and a physical
description of each person involved in a subject stop, including gender and race;
and whether the officer did or did not know the person’s race prior to contact;
• reason for the stop;
• final outcome of the stop – citation, arrest, or warning; resident status;
• if a search was conducted, what type of search;
• if contraband was seized, what type of contraband; and
• if force was used, was there resulting injury to the subject.
2. Motor Vehicle and Subject Stop Procedure
a. Officers must checkout on every motor vehicle and subject stop, via radio
communication with dispatch.
b. A call for service shall be initiated in CAD for each motor vehicle and subject stop.
Initiating the call requires no additional action by the officer. However, the call must
be cleared with the appropriate disposition code at the conclusion of the stop.
c. Officers must clear the call on the MDC; not through dispatch. Only officers working
without a properly operating MDC may clear motor vehicle and subject stops through
dispatch over the radio.