that need to be put in place before your trip can be approved. Each trip is reviewed on a case-by-case basis
with CSC and applicable university staff. Additional paperwork may be required of the attendees and/or
participants, depending on the trip or activity planned. Unfortunately, this process could take several weeks
since multiple offices need to communicate. Please plan your trip several weeks in advance and work with
the CSC staff to ensure that your trip is not delayed.
Use of Name Policy
The university’s official logo and seal may not be altered in any way or customized for student organizations
or events. Use of the University visual identity must comply with the guidelines established by the Johns
Hopkins Office of Communications. To access to JHU Identity guidelines and style guide,
visit http://identity.jhu.edu.
Guidelines for the use of the University name by student organizations are determined by the Johns
Hopkins Office of Communications. JHU Use of Name guidelines may be found at:
http://brand.jhu.edu/use-of-name/. If you have questions, email identity@jhu.edu.
In addition, volunteers and student groups should not use any names, marks, trademarks, service marks, or
logos of any Organization where you are volunteering or servicing, or any of its affiliates in any advertising,
promotional, sales, literature, fundraising documents or similar forms of communication, whether oral,
written, or in print or online, without prior consent from an authorized Organization representative.
Website Policy
Student groups are not allowed to have websites or use a 3rd party to host a website. Student groups who
need to recruit students or provide information to the public should use Hopkins Groups to post any
necessary information that needs to be promoted. Hopkins Groups has the ability to post event
information, pictures, current leaders, social media, group overviews, etc. It has similar functionality as a
website and is a consistent way for student groups to recruit and promote your group and activities.
APPENDIX 2: EVENT PLANNING
Event Planning
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