If you are affiliated with a national partner, describe the expectations that national organization has
for your group’s work over the course of the year. Are you expected to make an annual donation?
Submit reports? Meet with them? Be specific so the new leaders know what is expected.
□ Digital Presence
Links, usernames, and passwords for Facebook, Twitter, Instagram, Tumblr, Gmail, LinkedIn, E-mail
addresses, or websites THIS IS CRITICAL—it is far more dangerous to lose access to these
accounts than it is to risk having the log in information fall into someone else’s hands!
Newspaper articles/press releases/other publicity
□ Transition Plan
Describe the period of time per year dedicated to recruiting new officers. This time period should take
place as early as possible. The earlier transition begins the less likely it will be forgotten at the end of
the year. If time allows, offer time for your new officers to shadow you and work with you to lead the
last few projects and group meetings.
Describe the usual time period for Elections to take place.
Schedule a meeting to pass on the Transition Binder and address any questions about it.
o Consider making a group event out of the “changing of the guard” (this can be as
simple as a recognition to outgoing and incoming group members at your last meeting,
or as formal as a dinner celebration/party to energize the group on your upcoming
year, events, and leadership)
Schedule a meeting to “train” incoming officers on Hopkins Groups. Go into Hopkins Groups to
change leadership to new officers and remove access from past officers. Make sure membership lists
and officer information are up to date.
Schedule a meeting for outgoing and incoming officers to help them plan their first steps during the
next few months.
List the date to return any materials, keys, or other resources that outgoing leaders may have.
Schedule a meeting to introduce officer to key contact people, especially your group’s advisor(s).
Other notes regarding group transitions:
•
•
•
The CSC has binders available to use to make a transition binder
You are welcome to store your group’s transition binder at the CSC over the summer
You can upload documents to Hopkins Groups to make sure they are accessible for the future
28 | P a g e