other key for governing the Committee . Overall , the Committee will direct the records management program , set priorities , and be empowered to make decisions . Other Committee roles and responsibilities may include :
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Champion or sponsor - Assumes ultimate responsibility for the Committee . The champion or sponsor should be an influential , interested , passionate and well respected individual who knows how to lead and empower others . This is typically a person in senior management ( i . e ., C- level suite ).
Chair – The Chair should be the records manager who leads and officiates team meetings , drafts agendas , prepares pre-reads , maintains adherence to the meeting agendas and reviews / approves meeting minutes
Scribe – Takes meeting minutes / notes and develops and maintains parking lot and action item lists
Members – Expected to attend meetings regularly , participate and get involved ! Members should ask questions , share opinions / ideas / viewpoints and make recommendations in addition to being proactive and empowered !
All members should be able to recognize records managementrelated problems and issues , and be charged to resolve them .
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Typically , a Committee has members from key departments , such as legal , compliance , information technology and business operations . Additionally , members are comprised of executives .
Developing a Cohesive Team Another key for success is to develop a cohesive team . The Five Behaviors of a Cohesive Team™ is the result of the partnership between Wiley Workplace Learning Solutions and best-selling author Patrick Lencioni , which addresses this crucial point .
Imagine a pyramid shape where TRUST serves as the foundational behavior , requiring team members to be vulnerable to each other .
Next level up is engaging in healthy CONFLICT , designed to find the best solution in the shortest period of time .
The middle layer of the pyramid is COMMITMENT , which brings clarity around decisions and gets complete buy-in from every team member – including those who may initially disagree .
ACCOUNTABILITY calls out peers on performance or behaviors that might hurt the team . By entering the fray with one another , team members feel trusted , respected , and responsible for