How to Develop a Records Management Steering Committee
By : Earl Johnson , Jr ., CRM
How to Develop a Records Management Steering Committee
To be successful , a Records Management ( RM ) program requires commitment and support from all levels of the organization , especially executive management . A good way to get that commitment / support is by establishing a Records Management Steering Committee ( Committee ) that will direct the records management program , set priorities , and be empowered to make decisions . This article will describe the key components for developing a Committee .
Committee Charter
There are several components that can make up a Committee , and each must be developed fully in order to have a successful team . Developing a formal charter for the Committee is right at the top of list of these components . The charter illustrates the focus and
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By : Earl Johnson , Jr ., CRM
direction of the Committee , which reduces confusion about the group ’ s objectives .
The charter should include :
� A mission statement written to define the committee ’ s purpose
� The authority of the Committee
� List of members and their respective departments ( i . e ., legal , compliance )
� Overall and specific responsibilities of its members
� How , when , and where meetings will be held
� The agenda ’ s format and who is responsible for publishing it ( including pre-reads
� How minutes will be written and approved
Roles and Responsibilities of Members Defining the appropriate roles and responsibilities of members is an