PROTECTING COMPANY ASSETS
Taking care of our company assets is a critical part of our ability to be successful . We are all responsible for safeguarding the company resources entrusted to us . The wise use of these assets significantly benefits Williams and its stakeholders .
Use of Company Assets
How we use and care for our company assets can have a direct impact on our financial success . Company assets include the facilities and tools we use to operate our business and the computers and devices we use to exchange / communicate information across our Company . We are responsible for properly handling those assets that are entrusted to us and protect them from damage , loss , misuse , and theft . In general , we may not take , loan , donate , sell , damage or use company assets for non-corporate purposes unless specifically authorized . However , occasional personal use of certain company equipment ( i . e . personal telephone calls , facsimiles , e-mails , Internet access ) is permissible if the frequency and cost of such use is not excessive and does not conflict with company business or policy ( See “ Acceptable Use Policy ” and “ IT Asset Disposal Standard ”).
Cybersecurity
Williams is committed to protecting our facilities and the technologies that enable our operations . Cybersecurity risks not only present risks to Williams , but also have the potential to impact our communities , the environment , and national security . Strong cybersecurity requires due diligence by all employees and any others given access to Williams ’ assets . It is important that we all understand Williams ’ cybersecurity policies and other applicable requirements of Williams ’ cybersecurity program , and that we immediately report suspected cybersecurity incidents or other situations that may create undue cybersecurity risks to Williams . Cybersecurity is part of everyone ’ s job ( See “ Acceptable Use Policy ,” “ Cybersecurity Policy ,” and “ Data Classification and Handling Policy ”).
Records and Information Management
We are committed to compliance with all applicable laws and regulatory guidelines related to protecting and managing Williams ’ records and information . Policies , processes and procedures are in place to ensure the right information is being retained for the right amount of time and can be easily accessed and then destroyed when no longer needed . It is important we understand our individual roles in appropriate record and information management so we can protect and maintain Williams ’ position in the marketplace ( See “ Records & Information Management (“ RIM ”) Policy ” and “ Legal Hold Policy ”).
Is it ok if I let my kids play a few games on my Williams phone ?
Your Williams phone , laptop , and other equipment must always be under your control . Other people , such as children , other relatives , and friends , should not be using your company-issued assets . Minimal personal use by yourself is permitted if the frequency and cost is minimal , doesn ’ t interfere with the performance of your job duties , and doesn ’ t violate any laws or Williams policies and procedures . If someone other than yourself uses your Williams phone , for example , there could be an inadvertent loss of important company information , and data usage charges could become excessive .
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