This meeting was recorded and can be viewed by clicking on the link on our member website – HOA / Board of Directors Meetings / Recordings . Presentations given at this meeting are also available for viewing on the same web page (/ Presentations ). Architectural Design Violations – Two members were assessed fines for being in violation of LWN architectural design standards . Spa Lease Contract Update – Warren Lee presented updated information on amending our lease with the spa owner . Golf Guest Policy Change – Nick Campbell , Director of Golf , presented changes to the current Golf Guest Policy . The new policy is annual , not seasonal , and will allow for an unlimited number of guests per membership . The Board approved the change , to be effective immediately . Community Landscaping Contract RFP – Gina Plotkin , Assistant GM , explained that LWN ’ s landscaping contract with ArtisTree expires at the end of this month . ICON and several committees are extensively reviewing the results of an RFP process . Six vendors were contacted to participate in the bidding . Three responded , including ArtisTree . Financial Policies – Two new financial policies were presented by Trish Kiley , Finance Committee member , to the Board for review . These policies are ones recommended by our auditing firm – a Fraud Response Policy and a Conflict of Interest Policy . Various committees are reviewing these for final presentation and approval by the Board . Informal Discussion Meetings with the Board – The informal dialogue meetings with Board members will be resuming , starting this month .